We are looking for a highly organized, articulate, and proactive Principal Business & Administration to manage the day-to-day business administration of a growing investment management firm.

The role will serve as the key coordination point between the Founder, investors, vendors, accounts, taxation, company secretarial, banking teams, and office operations.

The ideal candidate should have excellent communication skills, strong ownership, sound judgment, and the ability to independently manage multiple responsibilities with discretion.

Key Responsibilities

Investor & Front Office Management Handle investor requests including statements, documentation, bank/contact detail changes, tax certificates, nominee and transmission paperwork.

Acknowledge, coordinate, track and close investor requests promptly.

Manage visitors, callers, general enquiries and professional correspondence.

Coordinate with internal operations teams to ensure accurate responses to investor requests.

Founders Calendar & Executive Coordination Independently manage the Founders calendar, meetings, investor interactions, calls and business commitments.

Coordinate meetings, plant visits, earnings calls, vendor discussions and internal schedules.

Protect and prioritize the Founders research and working time.

Prepare and circulate meeting materials in advance.

Manage end-to-end travel arrangements including flights, hotels, visas, transportation, registrations and event logistics.

Accounts Payable & Expense Management Maintain an updated payables register covering invoices, vendors, dates, approvals and payment status.





Verify invoices against quotations or contracted rates before processing.

Coordinate with accounts for invoice processing and payment.

Follow up on payments and share payment advice/UTR details with vendors.

Reconcile vendor statements and resolve duplicate or disputed invoices.

Manage petty cash, reimbursements and travel expenses.

LLP-Level Coordination Coordinate with external/internal accounts, taxation, company secretarial and banking teams.

Track documentation, approvals, signatures and pending actions.

Coordinate bank mandates, signatory updates, KYC refreshes and banking correspondence.

Escalate delays or issues to the Founder proactively.

Vendor & Office Management Manage IT, information security, telecom, internet, courier, printing, stationery and office suppliers.

Handle vendor sourcing, commercial discussions, renewals and contracts.

Coordinate office maintenance, housekeeping, security, access, utilities, insurance renewals and AMC requirements.

Ensure the office remains fully functional and resolve operational issues proactively.

Documentation & Records Maintain organized document repositories, filing systems and version control.

Manage physical records, archives and executed original documents.

Maintain registers for key documents and records.

Coordinate notarisation, stamp paper, franking, affidavits and courier of original documents.

Support document movement related to investor onboarding as required.

Pay: ₹90,000.00 - ₹100,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Andheri)
🏢 Caliber Organisation
📍 Andheri