Executive Assistant

Company: Quantum Sure Success

Location: Chhatrapati Sambhajinagar, Maharashtra

Position: Executive Assistant

Reports To: Director / Senior Management

Experience Required: 2–4 Years

Employment Type: Full-Time

About Us

Quantum Sure Success is a leading institution committed to academic excellence and professional growth. We provide high-quality guidance, resources, and support to our students and clients. We are looking for a highly organized, proactive, and discreet Executive Assistant to support our senior leadership team at our Chhatrapati Sambhajinagar office.

Job Summary The Executive Assistant will provide high-level administrative and strategic support to the Director/Senior Management. The ideal candidate will act as a trusted partner, managing schedules, communications, and critical tasks with professionalism and confidentiality. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management:

- Manage the executive’s calendar, including scheduling appointments, meetings, and conferences.
- Coordinate internal and external meetings, ensuring all participants are informed and prepared.
- Prioritize and resolve scheduling conflicts efficiently.

Communication & Correspondence:

- Screen and manage phone calls, emails, and visitors on behalf of the executive.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Act as the primary point of contact between the executive and internal/external stakeholders.

Meeting & Event Coordination:

- Prepare agendas, take minutes, and follow up on action items from meetings.
- Organize logistics for meetings, workshops, seminars, and special events.
- Coordinate with various departments to ensure seamless execution of events.

Travel & Logistics:

- Arrange travel itineraries, accommodations, and transportation for the executive.




- Prepare travel expense reports and ensure timely reimbursement.

Administrative & Project Support:

- Maintain confidential files, records, and databases.
- Assist in preparing reports, presentations, and data analysis as required.
- Support the executive in tracking key projects and ensuring deadlines are met.
- Handle office administration tasks, including vendor coordination and procurement, as needed.

Confidentiality & Discretion:

- Handle sensitive information with the utmost confidentiality and professionalism.
- Exercise sound judgment and discretion in all interactions.

Key Requirements & Skills

- Education: Bachelor’s degree in Business Administration, Secretarial Practice, or a related field.
- Experience: 2–4 years of proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
- Language Proficiency: Fluency in Marathi is mandatory. Proficiency in Hindi and English is required.
- Technical Skills:
- Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Familiarity with calendar management tools, CRM software, and virtual meeting platforms (Zoom, Google Meet).
- Core Competencies:
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize tasks effectively.
- Proactive problem-solving and decision-making skills.
- Professional demeanor and ability to work under pressure.

Performance Metrics (KPIs)

- Timeliness and accuracy in managing schedules and correspondence.
- Efficiency in meeting coordination and follow-through on action items.
- Response time to internal and external requests.
- Maintenance of confidentiality and professionalism.
- Successful completion of assigned projects and tasks.

Compensation

- Salary: Competitive and commensurate with experience.
- Benefits: Performance-based incentives, travel allowance (if applicable), and a supportive work workplace.

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

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