Executive Assistant – Electrical Coordination & Technical Support

Electrical Engineering Qualification Mandatory

Role Summary

This position is created to support the Director and Electrical Engineering Department in technical coordination, project follow-ups, quotation preparation, documentation, and internal workflow management.

The candidate will function as a technical coordination interface between Management, Electrical Engineering, Mechanical Design, Production, Purchase, Vendors, and Project/Commissioning teams.

The role requires a technically capable candidate who can understand electrical engineering discussions, read and interpret electrical drawings, work with PLC and Drive systems, prepare and follow up on technical/commercial quotations, and coordinate engineering activities.

The position is suitable for a candidate with approximately 3 years of experience in industrial electrical engineering, automation, PLC/Drives, project coordination, or technical support.

Reporting Structure

Directly Reports To: Director / Electrical Engineering Department

Work Location: Pitampura, Delhi The candidate should be comfortable with future relocation and occasional travel to project/site locations, as required.

Qualification

- B.Tech / B.E. / Diploma in Electrical Engineering – Mandatory
- Approximately 3 years of relevant experience in electrical engineering, industrial automation, PLC/Drives, project coordination, or technical support
- Experience in the steel, metal processing, industrial machinery, manufacturing, or automation industry will be preferred

Technical Knowledge Requirements The candidate should have practical knowledge of:
- Electrical engineering fundamentals
- PLC systems, particularly Siemens PLC
- Siemens S7-1200 / S7-1500 or equivalent PLC platforms
- Siemens Drives, including basic understanding of drive parameters and applications
- HMI and basic industrial automation concepts
- Motors, control panels, sensors, contactors, relays and control circuits
- Industrial electrical components and control systems
- Electrical drawings, wiring diagrams, control schematics and panel drawings
- Ability to read, understand and interpret electrical drawings
- Basic understanding of PLC I/O, control logic and electrical interlocking
- Understanding of electrical and automation requirements for industrial machinery

Technical & Commercial Skills The candidate should be capable of:
- Preparing technical and commercial quotations based on customer/project requirements
- Studying RFQs, enquiry documents and technical specifications
- Preparing BOQ/BOM and basic material requirements
- Collecting technical and commercial information from vendors
- Comparing vendor quotations and preparing comparison sheets
- Coordinating with the Purchase and Electrical Engineering teams for pricing




- Preparing technical offers and supporting documentation
- Following up on submitted quotations and customer enquiries
- Understanding customer requirements and coordinating internally for suitable technical solutions

Required Software & Functional Skills
- Advanced Microsoft Excel – MIS, trackers, BOQ, quotation sheets, comparison sheets and project monitoring
- Microsoft PowerPoint – management presentations and technical presentations
- Power BI – basic/working knowledge for reporting and dashboards
- Microsoft Word and skilled documentation
- Professional email communication
- Technical documentation and record management
- Ability to maintain project trackers and correspondence records

Core Responsibilities1. Electrical & Automation Coordination
- Coordinate with Electrical Engineers, Automation Engineers, Design, Production and Project teams.
- Follow up on electrical and automation activities for ongoing projects.
- Track PLC, HMI and Drive-related requirements.
- Coordinate Siemens PLC and Drive-related technical requirements with the concerned engineers.
- Maintain records of electrical components, PLCs, Drives and automation systems used in projects.

2. Drawing & Technical Documentation
- Read and interpret electrical drawings, control schematics and wiring diagrams.
- Coordinate with the design team for drawing-related requirements and revisions.
- Maintain electrical drawings, technical documents and project records.
- Review documents for completeness and coordinate corrections with the concerned team.
- Maintain proper revision and document-control records.

3. Quotation & Proposal Preparation
- Prepare technical and commercial quotations based on customer enquiries.
- Study RFQs and customer technical requirements.
- Prepare BOQ/BOM and quotation working sheets.
- Coordinate with Electrical, Design, Purchase and Management teams for technical inputs and pricing.
- Obtain and compare vendor quotations.
- Prepare technical offers, commercial comparison sheets and supporting documents.
- Follow up with customers regarding submitted quotations and enquiries.

4. Project Monitoring & MIS
- Prepare MIS reports, dashboards and project trackers.
- Monitor project progress and provide regular updates to Management.
- Track pending technical, purchase, production and commissioning activities.
- Prepare management presentations and technical summaries.
- Maintain project correspondence and communication logs.

5. Vendor & Internal Coordination




- Coordinate with electrical/automation vendors and suppliers.
- Follow up for quotations, technical specifications, drawings and delivery schedules.
- Coordinate with Purchase regarding electrical and automation components.
- Ensure timely flow of technical information between departments.
- Coordinate with Mechanical Design, Electrical, Production and Project teams.

6. Management Support
- Assist the Director in daily technical and operational follow-ups.
- Prepare meeting agendas, MOMs and action trackers.
- Follow up with responsible departments for closure of pending activities.
- Prepare technical and operational reports for Management.
- Maintain confidentiality of management and project-related information.

7. Project & Commissioning Support
- Track commissioning activities at project/site locations.
- Coordinate with project engineers regarding pending electrical and automation activities.
- Maintain commissioning status reports and issue trackers.
- Follow up on site requirements, technical queries and material requirements.
- Coordinate with relevant teams for timely closure of project issues.

Preferred Technical Exposure

Candidates with experience in the following areas will be preferred:

- Siemens PLC
- Siemens Drives
- PLC programming and troubleshooting
- HMI systems
- Industrial automation
- Electrical control panels
- Motor control systems
- VFD/Drive applications
- Electrical schematics and wiring diagrams
- Industrial machinery automation
- Steel/metal processing machinery
- Project execution and commissioning
- Technical quotation and proposal preparation

Experience

Approximately 3 years of relevant experience is preferred.

Candidates should preferably have experience in one or more of the following:

- Electrical Engineering
- Industrial Automation
- PLC & Drives
- Electrical Project Coordination
- Technical Support
- Proposal/Quotation Engineering
- Industrial Machinery
- Project Execution & Commissioning

Behavioural & Professional Expectations
- Strong technical understanding and learning ability
- Good analytical and problem-solving skills
- Strong coordination and follow-up skills
- Ability to communicate effectively with engineers, vendors and management
- Strong ownership and accountability
- Organized approach to documentation and project tracking
- Ability to handle multiple activities simultaneously
- Professional conduct and confidentiality
- Willingness to travel to project/site locations when required

Key Requirement The candidate must be technically sound in Electrical Engineering and should be able to understand Siemens PLC and Drives, read electrical drawings/schematics, coordinate technical requirements, and prepare technical/commercial quotations.

Pay: ₹40,613.11 - ₹45,927.36 per month

Work Location: In person

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