Recruitment Manager Linkedin : linkedin.com/in/mohaneswarareddy

Job Purpose & Role The Administration & Facilities Head will be responsible for leading end-to-end administration, facilities management, travel administration, canteen operations, transport services, guest house management, vendor management and workplace infrastructure across plant and office locations. The role will ensure a safe, effective, cost effective and employee friendly work environment while driving operational excellence, governance, compliance and service quality.

Key Activities & Expectations

Administration & Facilities Management

- Lead overall administration and facility operations across plant and corporate office premises.
- Ensure effective maintenance of buildings, utilities, housekeeping, landscaping and workplace infrastructure.
- Drive workplace improvement initiatives to enhance employee experience and operational efficiency.
- Develop and implement administration policies, SOPs and governance mechanisms.
- Oversee office space planning, asset management and infrastructure expansion projects.
- Ensure world class housekeeping standards across offices, shop floors, common areas, washrooms, canteen and employee amenities.
- Ensure timely resolution of infrastructure issues related to lighting, plumbing, HVAC, civil works and utility services.

Canteen Management

- Manage canteen operations ensuring quality, hygiene, safety and employee satisfaction.
- Monitor food quality, vendor performance, statutory compliance and service standards.
- Optimize canteen costs while maintaining desired service levels.
- Conduct periodic employee feedback surveys and implement improvement initiatives.

Travel & Transport Management

- Oversee employee transportation operations including company vehicles, cab services, drivers and travel service providers.
- Drive travel policy compliance and cost optimization initiatives.




- Manage employee transportation and fleet operations where applicable.
- Monitor travel expenditure and recommend efficiency improvements.

Vendor & Contract Management

- Lead selection, negotiation and management of administration related service providers.
- Monitor vendor performance through defined KPIs and SLAs.
- Drive cost optimization and service enhancement initiatives.
- Ensure timely contract renewals and compliance management.

Employee Services & Workplace Experience

- Ensure high quality employee support services across facilities, transport, travel and workplace amenities.
- Address employee concerns related to administration services promptly.
- Drive workplace engagement and well being initiatives in coordination with HR teams.
- Foster a culture of safety, cleanliness and operational discipline.

Budgeting & Cost Management

- Prepare and manage annual administration budgets.
- Track costs against budgets and identify savings opportunities.
- Drive continuous improvement and productivity initiatives across administration functions.
- Present periodic MIS and review reports to leadership.

Qualification & Experience

- Graduate in Engineering / Commerce / Management; MBA preferred.
- 1520 years of relevant experience in Administration, Facilities Management, Corporate Services , Plant Administration.
- Exposure to manufacturing organizations with large employee populations preferred.
- Strong experience in facilities, canteen, travel, transport and vendor management.
- Proven ability to manage large teams and multiple stakeholders.

Key Deliverables & Technical skills required

Key Deliverables

- Facilities & Administration
- Employee Services
- Canteen & Transport Operations
- Compliance
- Vendor Management
- Cost Optimization
- Workplace Hygiene & Maintenance
- Employee Satisfaction

Technical Skills

- Facilities Management
- Vendor & Contract Management
- Budgeting & Cost Control
- Transport Management
- Compliance & Governance
- MIS & Reporting
- Stakeholder Management

📌 AVP - Admin Head (Pune)
🏢 Bharat Forge
📍 Pune