1. Position

Position Title : Assistant Manager HR Operations

Function : Human Resources

Department : HR Operations

Reports To : Head HR

Experience : 7-8 Years

Location : Dawalwadi, Jalna

Industry : Seed / Manufacturing / Agri Business

2. Job Purpose :

To independently execute and coordinate assigned HR Operations activities across the employee lifecycle, ensuring timely and accurate delivery of employee transactions, HRIS and payroll inputs, contract labour processes, HR MIS and plant/labour compliance requirements.The role is responsible for maintaining process discipline, resolving routine operational issues, coordinating with internal and external stakeholders, and providing effective HR Operations support to employees and business teams.

3. Key Accountabilities & Responsibilities :

A. Employee Lifecycle Management Hire to Retire

Accountability: Ensure accurate and timely execution of assigned employee lifecycle processes.

- Execute employee lifecycle transactions from joining to separation/retirement as per defined HR policies and processes.
- Coordinate pre-joining and joining formalities, documentation, employee master creation and HRIS updates.
- Process employee confirmation, transfers, promotions, role/designation changes and other approved employee movements.
- Coordinate separation formalities, exit documentation, F&F; inputs, service certificates and related transactions.
- Maintain accurate employee records and personnel documentation.
- Respond to employee queries relating to HR processes and coordinate resolution within defined timelines.
- Escalate exceptions and non-routine employee matters to the Head HR Operations/HRBP.

B. HRIS / Darwinbox Management Accountability: Ensure accuracy, timely processing and effective utilisation of assigned HRIS transactions.

- Execute and monitor employee transactions in Darwinbox/HRIS as per approved processes.
- Maintain accuracy and integrity of employee master data.
- Process leave, attendance, employee movement and other assigned HRIS transactions.
- Monitor HRIS transactions and identify data/process discrepancies.
- Coordinate with HRIS/IT/vendor teams for resolution of system issues.
- Participate in UAT, system enhancements and implementation of approved HRIS changes.
- Prepare user guides/process notes and support employees/managers in using relevant HRIS functionalities.
- Identify opportunities for improving HRIS-based processes and recommend changes to the reporting manager.

C. Payroll Operations Accountability: Ensure complete and accurate payroll inputs from HR Operations within defined timelines.

- Coordinate monthly payroll inputs relating to recent joiners, exits, attendance, leave, LOP, transfers, promotions and other employee changes.
- Validate HR and attendance-related payroll inputs before submission.




- Coordinate with payroll/Finance teams for resolution of payroll-related discrepancies.
- Track payroll input timelines and ensure timely submission of required information.
- Support payroll reconciliation and validation of reports.
- Maintain payroll-related HR records and documentation.
- Escalate significant payroll discrepancies or exceptions to the reporting manager.

D. Contract Labour Management Accountability: Ensure effective administration and compliance monitoring of assigned contract labour processes.

- Coordinate onboarding and documentation of contract labour and contractors.
- Maintain contractor-wise manpower deployment and related records.
- Coordinate attendance, wage and manpower inputs with plant/business stakeholders.
- Support preparation, renewal and administration of contractor/service agreements.
- Monitor contractor compliance relating to minimum wages, statutory contributions, licences, registers and other applicable requirements.
- Coordinate collection and verification of contractor compliance documents.
- Follow up with contractors for closure of identified compliance gaps.
- Escalate major non-compliances and recurring contractor issues to the reporting manager.

E. Plant & Labour Compliance Accountability: Ensure timely execution and documentation of assigned plant and labour compliance activities.

- Maintain the compliance calendar for assigned statutory requirements.
- Coordinate preparation and submission of applicable statutory returns, registers, records and documentation.
- Track licence/registration renewals and other recurring compliance requirements.
- Coordinate with consultants, contractors and relevant internal stakeholders for compliance activities.
- Support statutory inspections, audits and compliance reviews.
- Maintain evidence and documentation for completed compliances.
- Track compliance observations and follow up for timely closure.
- Escalate significant compliance risks or deviations to the Head HR Operations.

F. HR MIS & Reporting Accountability: Provide accurate and timely HR Operations data and reports.

- Prepare periodic HR MIS relating to headcount, manpower movement, attrition, absenteeism, leave, contract labour and other HR operations parameters.
- Extract and validate HR data from HRIS/Darwinbox.
- Maintain standard HR dashboards and reports as required by the reporting manager.




- Ensure accuracy and consistency of HR data across reports and systems.
- Highlight significant variations, exceptions or data discrepancies to the reporting manager.
- Provide data support for management reviews and HR analytics.

G. Employee Engagement & HR Support Accountability: Support execution of employee engagement and HR initiatives at the assigned location/business unit.

- Coordinate execution of employee engagement activities and HR events.
- Support employee communication and awareness initiatives.
- Coordinate employee participation, logistics and documentation for engagement activities.
- Support HRBP/HR Operations team in employee welfare and HR initiatives.
- Collect employee feedback and coordinate closure of routine employee concerns.
- Support implementation of organisation-wide HR initiatives at the plant/location.

H. HR Process Improvement & Internal Controls Accountability: Improve efficiency and compliance within assigned HR Operations processes.

- Follow approved HR policies, SOPs and process controls.
- Identify recurring operational issues and recommend practical improvements.
- Support process standardisation and automation initiatives.
- Participate in HR audits and provide required records/data.
- Ensure timely closure of assigned audit observations.
- Maintain process documentation and records for assigned activities.
- Implement process improvements approved by the reporting manager.

5. Decision-Making & Authority

- Independently execute routine HR Operations transactions within approved policies and processes.
- Prioritise and coordinate assigned operational activities based on defined timelines.
- Resolve routine employee and process-related issues within the scope of the role.
- Coordinate with internal stakeholders and external service providers for assigned activities.
- Recommend process improvements and corrective actions to the reporting manager.
- Escalate policy deviations, significant compliance risks, employee relations matters and non-routine issues to the appropriate authority.

6. Education & ExperienceEducation

- Graduate in any discipline.
- MBA/PGDM in HR / Personnel Management preferred.

Experience

- 78 years of relevant experience in HR Operations, HR Shared Services or HR Generalist roles.
- Experience in a manufacturing/plant environment preferred.
- Practical experience in HRIS, payroll operations, employee lifecycle, contract labour and labour compliance.

7. Functional Competencies

- HR Operations & Employee Lifecycle
- HRIS / Darwinbox
- Payroll Operations
- Contract Labour Management
- Labour & Plant Compliance
- HR MIS & Reporting
- MS Excel / Data Management
- Employee Engagement
- HR Process Management
- Basic Knowledge of Applicable Labour Laws
- Process Improvement & Automation

📌 Asst. Manager - HR Operations (Sambhajinagar)
🏢 Mahyco
📍 Sambhajinagar