Job Summary

Asst. Manager - Administration

Location

Ahmedabad

Experience

8 - 9 Years

Industry

Infrastructure

Responsibilities

- Administration Facility Management
- Manage daily administrative operations and office management activities.
- Ensure smooth functioning of office infrastructure, utilities, housekeeping, pantry, and maintenance services.
- Coordinate office space utilization and workplace management.
- Monitor AMCs, office assets, and administrative records.
- Travel Desk Management
- Handle domestic and international travel bookings including air, rail, hotel, and local transport arrangements.
- Coordinate travel itineraries, approvals, and vendor negotiations.
- Ensure cost-effective travel planning and timely support for employees and management.
- Contract Vendor Management
- Manage contracts and agreements with vendors, service providers, and contractors.
- Monitor vendor performance, SLA compliance, and renewal schedules.
- Coordinate with third-party agencies for manpower, housekeeping, transport, security, and facility services.
- Maintain vendor database and documentation.
- Third-Party Security Management
- Coordinate with outsourced agencies for security and facility operations.
- Monitor security systems, visitor management, and access control.
- Ensure implementation of safety and security protocols within premises.




- Handle incident reporting and coordination with relevant authorities when required.
- Purchase Procurement Support
- Manage administrative purchases and procurement activities.
- Obtain quotations, compare vendors, and ensure timely procurement of office supplies and services.
- Coordinate with finance/accounts for PO processing and payment follow-up.
- Monitor inventory and cost control measures.
- Employee Accommodation Liaison
- Liaise with property dealers, landlords, guest houses, and hotels for employee lodging arrangements.
- Coordinate accommodation for new joiners, visitors, and management staff.
- Negotiate rental/commercial terms and maintain accommodation records.
- Ensure employee convenience and timely resolution of accommodation-related issues.

Required Skills
- Strong administrative and vendor management skills.
- Good negotiation and coordination abilities.
- Knowledge of facility, travel, and security management.
- Proficiency in MS Office and administrative MIS reporting.
- Solid communication and interpersonal skills.
- Ability to multitask and manage deadlines effectively.

Required Qualification

Any Graduation

Key Skills

- Administration & Facility Management
- Vendor Management
- Negotiation
- Coordination
- Security Management
- MS Office
- MIS Reporting
- Communication & Interpersonal Skills

📌 Asst. Manager - Administration (Ahmedabad)
🏢 Quality HR Services
📍 Ahmedabad