We are a growing family-run business operating across vending, property management and administration support. We are looking for a highly organised and proactive person to assist with administration, inventory management, scheduling, accounts and general business support.

This role would suit someone with excellent English communication skills, strong attention to detail, and previous experience in administration, bookkeeping, executive support or operations coordination.

Key ResponsibilitiesOperations & Inventory Management

✅ Monitor stock levels and advise when products need reordering

✅ Inventory tracking and stock control

✅ Coordinate product ordering and supplier deliveries

✅ Request credits, refunds and replacements for damaged or missing stock

✅ Assist with product updates, pricing changes and product management within vending systems

✅ Provide phone and administrative support to field staff and vending machine fillers

Finance & Administration

✅ Maintain accurate records of invoices, purchases and supplier accounts

✅ Keep track of supplier payments and due dates

✅ Reconcile invoices against supplier statements

✅ Monitor deductions, charges and payments from suppliers and franchise partners

✅ Prepare and maintain records required for GST and tax reporting

✅ Organise and maintain a structured filing system for financial records

✅ Process expense tracking and reporting

Scheduling & Coordination

✅ Coordinate ordering schedules and delivery dates

✅ Track staff schedules and key business activities

✅ Schedule servicing and maintenance appointments

✅ Book travel arrangements, flights and accommodation when required





✅ Coordinate medical appointments and personal scheduling items as required

✅ Manage reminders and follow-ups to ensure deadlines are met

✅ Obtain spending approvals from business owners before purchases are made

General Business Support

✅ Monitor incoming and outgoing business communications

✅ Follow up quotes and supplier enquiries

✅ Communicate professionally via:

- Microsoft Teams
- WhatsApp
- Email
- Phone

✅ Assist with systems such as:
- Microsoft Office
- Excel / Google Sheets
- Jira
- MOMA and other internal business software

✅ Support property administration and general household/business administration tasks

About You

✔ Excellent spoken and written English

✔ Strong organisational and time management skills

✔ Comfortable working independently

✔ High attention to detail

✔ Experience with spreadsheets and business software

✔ Ability to manage multiple tasks and competing priorities

✔ Intermediate to advanced Excel or Google Sheets skills

✔ Previous experience in administration, bookkeeping, operations or executive support highly regarded

What We Offer

✅ Flexible working arrangements

✅ Long-term opportunity for the right person

✅ Variety of work across multiple businesses

✅ Supportive family business environment

✅ Opportunity to grow with the business

✅ Will provide reliable internet connection and home office setup

How to Apply

Please email

[email protected]

Include

- A copy of your resume
- A brief cover letter introducing yourself
- Why you're interested in the position
- Your relevant experience

Pay: ₹20,000.00 - ₹25,000.00 per month

Advantages

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Paid time off

Work Location: Hybrid remote in Ludhiana, Punjab

📌 Assistant Accountant (Ludhiana)
🏢 INAH
📍 Ludhiana