We are looking for a proactive Admin Associate to manage front desk operations, administrative coordination, and day-to-day office support activities. The role involves handling communication, coordinating with internal teams, maintaining records, and ensuring smooth functioning of office administration and employee support services.

Role & Responsibilities

1. Front Desk Management

- Greet and assist visitors, clients, and vendors, ensuring a welcoming reception experience
- Maintain visitor register and front desk records in line with compliance requirements

2. Administrative & Coordination Support

- Maintain organised physical and digital records; perform data entry, documentation, and tracker updates
- Coordinate with Finance, HR, IT, and other departments; follow up on approvals, pending tasks, and internal requests
- Support directors' office coordination as required

3. Office Operations & Facility Management

- Take care of accounts with respect to generating purchase orders, maintaining petty cash, coordinating with the finance team towards payable/receivable, etc.
- Oversee housekeeping, pantry upkeep, and general office maintenance
- Manage office supplies inventory and ensure timely replenishment
- Handle key management, access control records, and coordinate repairs and maintenance
- Track AMC and contract renewals; manage courier, post, and deliveries
- Handle outdoor errands including bank and vendor visits

4. Vendor & Compliance Coordination

- Coordinate and document vendor services including pest control, fire safety checks (quarterly), and water testing (bi-annual)
- Ensure timely completion of all compliance-related activities and maintain up-to-date records and certificates
- Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services




- Prepare regular reports on expenses and office budgets

5. Employee Support & Welfare

- Manage employee meals and refreshments; collect and follow up on feedback for closure
- Coordinate festival decorations and office engagement activities

6. IT & Asset Management

- Coordinate with the IT team for basic support; maintain records of laptops and office assets
- Conduct quarterly laptop checks, gather user feedback, and ensure timely issue resolution
- Track stock inventory with regular updates, including during current joiner onboarding and employee exits
- Oversee upkeep and tracking of student books and materials

Skills & Requirements

- Good communication and interpersonal skills
- Basic knowledge of MS Office (Excel, Word)
- Professional, presentable, and responsible attitude
- Ability to handle pressure and multitask

Qualification & Experience

- Graduate in any discipline
- 12 years of relevant experience in front office / administration / coordination roles

Here’s what we offer:
- Competitive salary – Get paid what you’re worth.
- Generous paid time off – Recharge and come back sharper.
- Work with the best – Collaborate with top-tier global talent.
- Adventure together – Annual offsites (mostly outside India) & regular team outings.
- Performance rewards – Multiple bonuses for those who go above and beyond.
- Health covered – Comprehensive insurance so you’re always protected. Fun, not just work – On-site sports, games, and a lively workspace.
- Learn and lead – Regular knowledge-sharing sessions led by your peers. Annual Education Allowance – Take any external course, or certification that makes you better at your craft.
- Stay fit – Gym memberships with equal employer contribution to keep you at your best.
- Relocation support – Smooth move? We’ve got your back.
- Friendly competition – Work challenges and extracurricular contests to keep things exciting.

📌 Administration Executive (Mumbai)
🏢 iRageCapital
📍 Mumbai