We are looking for a detail-oriented, well-organized Admin Executive to join our team and keep our office running smoothly. If you enjoy vendor coordination, facility management, and being the go-to person for day-to-day operations, this role is for you.
Role: Admin Executive
Employment Type: Contract-to-Hire
Experience: 3-5 years in an administration role
Education: Any Bachelor's degree
Location: Bengaluru
Roles and responsibilities:
Printing & Stationery
- Handle requests for visiting cards, ID cards, and other printed material
- Manage stock of letterheads, envelopes, and stationery
- Prepare monthly stationery requirements
Vendor Management
- Coordinate with vendors on service issues and invoicing
- Obtain and compare quotations, negotiate rates, and prepare rate contract letters
- Check and process invoices with accurate system entries
- Oversee vendors for flowers, beverages, lunch and snacks, newspapers and magazines, and tea/coffee vending
- Run sample testing and annual contracts, and monitor payments to keep operations cost-effective
General Administration
- Book hotels and arrange transport for guests, and communicate with guests and senior management
- Process admin invoices in the internal tool
- Allocate workstations, cupboards, and drawers for recent hires, and maintain the workstation database
- Prepare documents for mobile and data card connections based on approvals
- Prepare monthly Airtel and Vodafone mobile statements
- Manage inter-office vehicle requests, the shuttle between Silk Board Metro and the office, and parking
- Manage company vehicles and handle vehicle and employee insurance
- Build and manage corporate tie-ups with all-star category hotels
- Coordinate with local police and authorities for routine facility checks
Front Office & Visitor Management
- Manage visitors and front-office operations
Required skills:
- 3-5 years of hands-on admin experience
- Strong vendor negotiation and follow-up skills
- Good communication skills for working with senior management and guests
- Accuracy with invoices, records, and data entry
- Ability to multitask and stay organized in a fast-paced environment
Interview: Shortlisted candidates must be available for a face-to-face interview on 29th September .