EXECUTIVE ASSISTANT

Position Details

Job Title: Executive Assistant
Location: Central Delhi
Working Hours: Office hours, inclusive of breaks, with one weekly off

About the Role

We are looking for a polished, highly organized, and experienced Executive Assistant to provide dedicated, high-touch support to a senior principal. The role will involve managing the executive's calendar, correspondence, travel, meetings, projects, and day-to-day administrative requirements.

The ideal candidate should be comfortable working in a fast-paced, high-expectation environment and should demonstrate excellent communication, discretion, professionalism, and attention to detail.

Key Responsibilities

- Manage and maintain the executive's calendar, including meetings, appointments, schedules, and travel arrangements.
- Coordinate domestic and international travel, including itineraries, bookings, and related logistics.
- Draft, review, and manage emails, reports, presentations, correspondence, and other documents on behalf of the executive.
- Schedule and coordinate meetings, prepare agendas, record minutes, and ensure timely follow-up on action items.
- Assist with project coordination by tracking progress, timelines, deliverables, and pending tasks.
- Maintain and organize confidential documents, records, and sensitive information with complete discretion.
- Serve as a key point of contact for clients, business associates, stakeholders, and other external parties.
- Handle inquiries, coordinate communication, and ensure a professional experience for all stakeholders.
- Provide general administrative and office support, including document preparation, filing, and coordination of day-to-day requirements.
- Anticipate the executive's requirements and proactively follow up on pending matters.
- Ensure smooth coordination between the executive and internal/external stakeholders.

Required Experience & Qualifications





- Minimum 5 years of relevant experience in hospitality, luxury hotels, high-end residential environments, corporate offices, or similar service-oriented settings.
- Proven experience supporting a senior executive, principal, HNI/UHNI, or senior leadership professional.
- Solid experience in calendar management, correspondence, travel coordination, stakeholder management, and administrative support.
- Experience in project coordination and managing multiple priorities simultaneously will be an advantage.
- Exposure to formal business etiquette and executive protocol is preferred.
- Bachelor's degree or equivalent qualification.
- Additional certification in hospitality, business administration, office management, or a related field will be an advantage.

Key Skills & Competencies

- Excellent written and verbal communication skills in English.
- Strong calendar, travel, correspondence, and administrative management skills.
- Excellent organizational abilities and attention to detail.
- Strong follow-up and task-management skills.
- Ability to prioritize and multitask effectively under pressure.
- High level of discretion, confidentiality, and professionalism.
- Proficiency in MS Office, scheduling platforms, and travel-booking tools.
- Strong interpersonal and stakeholder-management skills.
- Polished, presentable, and well-groomed personality.
- Ability to represent the executive professionally at meetings, events, and external engagements.
- Proactive, dependable, adaptable, and service-oriented approach.

Ideal Candidate Profile

The ideal candidate will be a polished and mature professional with strong Executive Assistant experience and exposure to hospitality, luxury service, or high-end residential/corporate environments. She should be comfortable working closely with a busy principal, handling confidential matters, managing multiple stakeholders, and ensuring that day-to-day requirements are executed seamlessly.

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