Company: Urban Dienst LLP
Location: Sector 132, Noida, Uttar Pradesh (on-site)
Employment Type: Full-time
Experience: [2–5] years in government tendering / bid management

About Urban Dienst LLP

Urban Dienst LLP is an Indian technology company working in drones, AI and engineering infrastructure projects. We supply products and services to government departments and PSUs through the GeM portal and other public procurement channels.

Role Overview

We are looking for a detail-oriented Bid Manager to run our tendering from start to finish. This includes finding the right opportunities, preparing compliant bid documents, submitting them on time, and tracking every bid until it is awarded. You will coordinate with internal teams, OEMs and vendors so that every submission is complete and accurate.

Key Responsibilities

Tender Identification and Screening

- Monitor GeM, CPPP (eprocure.gov.in), defence and PSU e-procurement portals, and state tender sites every day for relevant opportunities.
- Review tender documents and shortlist bids that fit the company's products, services and eligibility.
- Summarise key terms for management, including scope, eligibility, EMD, deadlines, technical specifications and penalty clauses.

Bid Preparation and Documentation

- Prepare technical and commercial bid documents according to each tender's eligibility and requirements.
- Collect and maintain supporting documents, such as:
- Company registrations and financial statements
- Experience certificates and work orders
- OEM authorisations
- Make in India / local content declarations
- MSE/Startup exemption certificates
- Prepare compliance statements, technical data sheets and all required declarations and formats.
- Arrange EMD, bid security declarations and performance bank guarantees as required.

Bid Submission and Tracking

- Upload and submit bids on the portals before deadlines, using Digital Signature Certificates (DSC).
- Track the status of every tender daily, including clarifications, corrigenda, technical evaluation,



reverse auctions and financial bid opening.
- Respond to queries raised by buyers and evaluation committees within the deadlines.
- Keep a live tender tracker with deadlines, bid status, results and competitor pricing where available.

Coordination

- Coordinate with the technical, finance and management teams to get inputs, pricing approvals and documents on time.
- Liaise with OEMs, vendors and partners for quotations, authorisations and technical compliance.
- Support post-award activities, including contract acceptance, delivery documentation, inspection coordination and invoice/payment follow-up on GeM.

Records and Compliance

- Maintain an organised, up-to-date library of company documents and past bids for quick reuse.
- Keep registrations on GeM and other portals active, including vendor profiles, catalogues and brand/OEM approvals.
- Stay up to date on procurement rules, GFR provisions, GeM policies and Make in India / public procurement orders.

Requirements

- Graduate in any discipline. A background in engineering, commerce or business management is preferred.
- 2–5 years of hands-on experience with GeM and other government tender portals.
- Strong understanding of tender processes, including:
- Eligibility criteria
- EMD/PBG
- L1 evaluation and reverse auctions
- MSE and Startup benefits
- Local content (Class I/II supplier) requirements
- Experience submitting bids with a DSC on e-procurement portals.
- Excellent documentation skills and strong attention to detail.
- Proficiency in MS Excel, Word and PDF tools.
- Valuable written and spoken English and Hindi.
- Ability to manage multiple bids and meet tight deadlines.
- AI tools like Claude and Chatgpt for documentation

Preferred

- Experience bidding for defence, PSU or technology tenders (electronics, drones, IT or engineering equipment).
- Familiarity with the procurement portals and DPSU vendor registration.
- Basic understanding of technical specifications, enough to prepare compliance sheets.

Pay: ₹25,000.00 - ₹35,000.00 per month

Experience:

- GEM Tender Works: 1 year (Required)

Work Location: In person

📌 Tender BID Manager- GEM EPROC (India)
🏢 Urban Dienst
📍 India