Executive Assistant / Secretary – CA Firm

Job Type: Full-time
Experience: 3–5 years
Location: Ghatkopar, Mumbai
Salary: ₹15,000 – ₹35,000 per month
Industry: Chartered Accountancy / Professional Services
Gender: Any

About the Role

We are looking for a Executive Assistant / Secretary to provide high-level administrative, coordination and follow-up support to senior management of our Chartered Accountancy firm.

The ideal candidate should be highly organised, proactive and exceptionally good at follow-ups, coordination, task tracking and getting things done.

Key Responsibilities

- Coordinate and follow up with team members, clients and external parties on behalf of senior management.
- Maintain and track daily tasks, follow-ups, commitments and deadlines.
- Coordinate with different team members and ensure timely completion of assigned work.
- Take commitments regarding task completion and follow up until closure.
- Handle emails, correspondence, scheduling and day-to-day administrative coordination.
- Assist senior management with meetings, appointments and other requirements.
- Conduct online research and prepare information as required.
- Maintain task trackers, records and follow-up sheets.
- Draft professional emails, letters and other official communication.
- Coordinate with clients for documents, information and pending requirements.
- Handle confidential information with discretion.
- Provide administrative and coordination support for various office requirements.
- Assist with occasional personal/administrative tasks of senior management.

Required Skills





Excellent Follow-Up & Coordination Skills are essential.

- Strong follow-up and task management abilities.
- Ability to coordinate with people at different levels and get work completed.
- Positive written and verbal English communication.
- Good working knowledge of MS Excel and MS Word.
- Ability to maintain trackers and manage multiple tasks.
- Good internet/Google research skills.
- Strong organisational and time-management skills.
- Honest, reliable and responsible.
- Proactive approach with the ability to take ownership of assigned work.

Educational Qualification

- Graduate from a Secretarial College / Secretarial Studies program.
- Additional qualifications in Secretarial Practice, Office Administration or related fields will be an advantage.

Experience

- 3–5 years of experience as an Executive Assistant, Secretary, Personal Assistant, Office Coordinator or in a similar administrative/coordination role.
- Experience supporting senior management, MDs, Partners or business heads will be preferred.
- Candidates with stable work experience and strong follow-up abilities are preferred.

Candidate Profile

We are looking for someone who:

- Keeps track of pending tasks and follows up until completion.




- Can coordinate confidently with team members, clients and external parties.
- Is comfortable handling multiple priorities.
- Takes responsibility and does not require constant supervision.
- Is professional, trustworthy and discreet.
- Is willing to learn and grow into a strong executive support role.

Compensation

₹15,000 – ₹35,000 per month, depending on experience and suitability.

Application Requirement: Candidates should have graduated from a Secretarial College / Secretarial Studies program and have relevant experience in executive assistance, secretarial work or office coordination.

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits:

- Work from home

Application Question(s):

- Question 1 — Education

Have you graduated from a Secretarial College / Secretarial Studies program?
Preferred answer: Yes

Question 2 — Experience
How many years of experience do you have as an Executive Assistant, Secretary, Personal Assistant or Office Coordinator?
Preferred answer: 3–5 years

Question 3 — Follow-up
Are you comfortable regularly following up with employees, clients and external parties to ensure tasks are completed within deadlines?
Preferred answer: Yes

Question 4 — MS Office
How would you rate your working knowledge of MS Excel and MS Word?
Preferred answer: Good / Advanced

This role involves extensive follow-up with team members, clients and other stakeholders. Are you comfortable taking ownership of pending tasks and following up until completion?
Answer: Yes / No

Work Location: In person

📌 Executive Assistant / Secretary (India)
🏢 Finnpulse Advisors
📍 India