1. Front Desk Management

- Welcome and greet visitors, clients, and guests in a polite and professional manner.
- Attend to visitors and guide them to the concerned person or department.
- Maintain a clean and organized reception area.
- Manage incoming and outgoing visitor records.
- Manage inwards and outwards records.

2. Call Management

- Attend incoming phone calls professionally.
- Understand the purpose of the call and transfer it to the concerned person or department.
- Take messages when the concerned person is unavailable.
- Make necessary outgoing calls as instructed.

3. Client & Visitor Coordination

- Receive clients and visitors and provide them with the required assistance.
- Inform the concerned employee about the arrival of visitors.
- Coordinate appointments and meetings with clients and visitors.
- Maintain visitor and appointment records.

4. Communication

- Receive and respond to basic emails and messages as required.
- Forward enquiries and requests to the concerned department.
- Maintain proper records of significant communications.
- Ensure timely communication of messages to the concerned employees.

5. Meeting & Appointment Coordination

- Schedule meetings and appointments for management and team members.
- Maintain the daily appointment and meeting schedule.
- Arrange meeting rooms and coordinate basic meeting requirements.
- Inform concerned employees about scheduled meetings and visitors.

6.



Office Coordination

- Coordinate with different departments for routine office requirements.
- Receive and distribute courier, documents, letters, and other office communications.
- Maintain records of incoming and outgoing documents.
- Assist employees and visitors with general office-related requirements.

7. Customer Assistance

- Handle basic customer enquiries politely and professionally.
- Understand customer concerns and direct them to the appropriate department.
- Follow up with the concerned person when required.
- Maintain a record of important customer queries or complaints.

8. Records & Reporting

- Maintain visitor registers and appointment records.
- Maintain incoming and outgoing courier records.
- Prepare basic daily or weekly reception reports when required.
- Maintain other reception-related documents and records.
- Provide necessary information and reports to management.

9. General Responsibilities

- Maintain professional communication and a positive attitude.
- Ensure the reception area is neat and presentable.
- Maintain confidentiality of company and client information.
- Follow company rules, policies, and procedures.
- Assist management and other departments with routine administrative work when required.
- Perform other duties assigned by management.

Pay: ₹14,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Receptionist Front Office (India)
🏢 A2 Environoment Consultant
📍 India