Job Description – Import & Export Executive

Position: Import & Export Executive
Department: Import & Export
Experience: 2–5 Years
Industry: Manufacturing / Chemical Industry
Location: Ghaziabad
Employment Type: Full time

Job Summary

We are looking for an Import & Export Executive to manage and coordinate day-to-day import and export activities, documentation, shipment coordination, and communication with customers, suppliers, freight forwarders, CHA/customs agents, and banks.

Key Responsibilities

- Handle end-to-end import and export documentation.
- Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading/Airway Bills, Certificates of Origin, and other required documents.
- Coordinate with CHA, freight forwarders, shipping lines, transporters, and customs authorities.
- Coordinate export shipments from order confirmation to final delivery.
- Track shipment status and ensure timely dispatch and delivery.
- Handle import shipments, including documentation, clearance coordination, and delivery.
- Coordinate with customers regarding shipping instructions and required documents.
- Coordinate with suppliers for import-related documents and shipment details.
- Maintain proper records of import/export orders and shipments.
- Coordinate with the accounts/banking team for export payment realization and related documentation.
- Assist with LC, advance payment, TT, and other export payment documentation, as applicable.
- Ensure compliance with applicable DGFT, Customs, GST, and other statutory requirements.
- Maintain records related to IEC, LUT, AD Code, shipping bills, export invoices,



and other trade documents.
- Follow up on pending documents, payments, shipments, and customs clearance.
- Prepare regular MIS and shipment reports for management.
- Coordinate with internal departments such as Production, Quality, Stores, Accounts, and Dispatch.
- Handle any other import/export-related work assigned by management.

Required Skills

- Good knowledge of Import & Export procedures and documentation
- Knowledge of MS Excel and MS Office
- Good written and verbal communication skills
- Valuable coordination and follow-up skills
- Attention to detail
- Ability to manage multiple shipments simultaneously
- Knowledge of DGFT, Customs, GST and international trade documentation will be preferred.
- Experience with CHA/Freight Forwarders/Shipping Lines will be an advantage.

Qualification

- Graduate in B.Com / BBA / MBA (International Business) / equivalent
- Diploma/certificate in Import & Export Management will be an advantage.

Experience

1–3 years of experience in Import & Export / International Trade / Commercial Operations.
Freshers with relevant knowledge may also be considered.

Key Performance Areas (KPI)

- Timely shipment processing
- Accuracy of export/import documentation
- Timely customs clearance
- Shipment tracking and coordination
- Timely submission of required documents
- Payment and documentation follow-up
- Compliance with applicable procedures and regulations

Interested candidates may send their CV to : [email protected]

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Health insurance
- Leave encashment
- Provident Fund

Work Location: In person

📌 Import Export Executive (India)
🏢 VDH GROUP
📍 India