The Vendor Management Executive is responsible for developing and managing reliable vendors for machining, fabrication, sheet metal, electrical, pneumatic, mechanical, surface treatment, and other outsourced components/services required for SPM manufacturing.

The role ensures that required material and parts are received on time, as per drawing/specification, at the agreed cost and required quality, so machine assembly and project delivery are not delayed.

Key Roles & Responsibilities1. Vendor Development

- Identify and develop recent vendors according to company requirements.
- Develop vendors for:
- CNC/VMC machining
- Conventional machining
- Fabrication and welding
- Sheet-metal and laser-cut parts
- Grinding and precision components
- Electrical panels and wiring work
- Pneumatic components
- Standard mechanical/bought-out items
- Powder coating, painting, plating and other surface treatments
- Evaluate vendors based on capability, quality, cost, capacity and delivery.
- Maintain an approved vendor database.
- Develop alternate vendors for critical items to reduce dependency on a single supplier.

2. RFQ & Quotation Management

- Send drawings, BOMs and specifications to vendors for quotation.
- Obtain quotations from multiple vendors where required.
- Prepare quotation comparison based on:
- Price
- Delivery time
- Quality
- Payment terms
- Technical capability
- Negotiate pricing and delivery schedules with vendors.
- Coordinate commercial approval before placing orders.

3. Purchase Order & Job Work Coordination

- Coordinate Purchase Orders/Work Orders with the purchase team.
- Ensure vendors clearly understand drawing revision, quantity, material and delivery requirements.
- Maintain records of material/jobs issued to vendors.
- Track pending POs and job-work orders.
- Ensure old drawings are not used after design revisions.

4.



Vendor Follow-Up & Delivery

- Follow up with vendors regularly for pending material.
- Maintain a Vendor Pending List with committed delivery dates.
- Identify critical items that can affect machine assembly.
- Escalate expected delays before they affect production.
- Coordinate urgent material requirements with vendors.
- Arrange or coordinate material pickup when required.

5. Quality Coordination

- Ensure parts are manufactured according to approved drawings and specifications.
- Coordinate with the Quality/Assembly/Design team regarding vendor-related quality problems.
- Communicate rejection and rework requirements to vendors.
- Follow up until rejected components are replaced or corrected.
- Maintain records of recurring vendor quality problems.
- Support corrective action for repeated quality issues.

6. Production & PPC Coordination

- Coordinate daily with PPC, Design, Assembly, Electrical and Purchase teams.
- Understand upcoming machine requirements and project priorities.
- Prioritize vendor jobs according to machine assembly schedules.
- Inform PPC immediately about vendor delays.
- Ensure critical components reach assembly before their required dates.

7. Vendor Performance Monitoring

Monitor vendors on:

- On-time delivery
- Quality/rejection rate
- Price competitiveness
- Response time
- Technical capability
- Rework frequency
- Support during urgent requirements





Prepare a monthly vendor performance report and identify vendors requiring improvement.

8. Cost Reduction

- Negotiate better rates with existing vendors.
- Develop competitive alternate suppliers.
- Identify opportunities for process and sourcing cost reduction.
- Compare make-vs-buy/outsourcing options when required.
- Maintain historical prices for frequently purchased/manufactured items.

9. Documentation & MIS

Maintain updated records for:

- Vendor Master List
- Approved Vendor List
- RFQ Register
- Quotation Comparison
- Vendor Pending Order Tracker
- Job Work Register
- Vendor Delivery Commitment
- Rejection/Rework Register
- Vendor Performance Scorecard
- Cost Reduction Records

Submit daily/weekly reports for critical pending items and expected delays.

Required Qualification

Preferred: Diploma/B.Tech in Mechanical, Production, Electrical or related engineering field.

Candidates with strong practical SPM/vendor experience may also be considered based on capability.

Experience

Preferred: 2–5 years in vendor development, purchase, sourcing or supplier management.

Experience in SPM, industrial automation, machine building, tooling, fabrication or engineering manufacturing is strongly preferred.

Required Skills

- Ability to understand mechanical drawings and basic tolerances
- Knowledge of machining and fabrication processes
- Basic understanding of electrical and pneumatic components
- Vendor negotiation skills
- Good follow-up and communication skills
- Knowledge of BOM and manufacturing processes
- Excel/Google Sheets proficiency
- ERP knowledge is an advantage
- Ability to manage multiple vendors simultaneously
- Strong problem-solving and urgency management

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Vendor Management (Chandigarh)
🏢 DensoTech
📍 Chandigarh