Job Summary

Penguin Apparels (P) Ltd is looking for an ERP Executive to support the implementation, coordination and day-to-day functioning of our ERP system.

We currently use Odoo ERP, and the person in this role will work closely with various departments to understand their operational processes, identify how those processes should be handled in the ERP, coordinate with users and implementation partners, and ensure that the system is being used correctly.

This is primarily a business process and ERP coordination role, not a software development position.

The ideal candidate should be comfortable interacting with Accounts, Purchase, Stores, Production, HR, Merchandising, Export/Import and other departments, understanding how they work and helping translate those requirements into practical ERP workflows.

Key Responsibilities

- Understand the business processes followed across different departments of the company.
- Study existing workflows and identify how they should be mapped into Odoo ERP.
- Coordinate ERP implementation and improvement activities across departments.
- Work closely with department users to understand their requirements and operational difficulties.
- Explain ERP processes to users and help them use the system correctly.
- Coordinate with Odoo implementation partners or developers for system changes, customisations and bug fixes.
- Prepare clear functional requirements for developers when new features or modifications are required.
- Test newly developed ERP features before they are released to users.
- Conduct user acceptance testing and confirm whether developments meet business requirements.
- Identify gaps between actual business processes and ERP usage.
- Help standardise workflows across departments through ERP.
- Monitor whether users are entering data correctly and following the defined ERP process.
- Assist users in resolving day-to-day ERP-related functional issues.
- Escalate technical issues to the implementation partner or development team when required.
- Maintain proper documentation of ERP workflows, processes and changes.




- Prepare user manuals, process notes and simple training materials.
- Train recent and existing employees in relevant ERP modules.
- Support implementation of new Odoo modules and features.
- Coordinate master-data creation and ensure data is maintained accurately.
- Assist in maintaining user access rights and role-based permissions in coordination with management.
- Monitor pending transactions and incomplete ERP processes and follow up with the concerned teams.
- Help management improve visibility and control through better ERP usage.
- Assist in generating and validating operational reports and MIS from Odoo.
- Coordinate between management, department users and the ERP implementation team.
- Continuously identify opportunities to automate manual processes and improve system efficiency.

Functional Areas

The ERP Executive may be required to work with modules and processes relating to:

- Purchase
- Inventory and Stores
- Manufacturing
- Sales
- Accounts and Finance
- HR and Payroll
- Maintenance
- Quality
- Export / Import
- Internal material movement
- Approvals and workflow controls
- Reporting and MIS

Candidate Profile

Education: B.Com / BBA / BCA / B.Sc Computer Science / BE / MBA / MCA or equivalent qualification.

The candidate's ability to understand business processes and systems is more important than the specific degree.

Experience: Preferably 2–5 years of experience in ERP coordination, ERP implementation, functional support or business process implementation.

Previous experience with Odoo ERP is strongly preferred.

Candidates with experience in a manufacturing, garment, textile or export-oriented organisation will have an added advantage.

Skills Required





- Good understanding of ERP concepts
- Experience with Odoo or similar ERP systems
- Business process understanding
- Requirement gathering
- Functional documentation
- User training and support
- ERP testing and UAT
- Process mapping
- Problem-solving ability
- Basic understanding of databases and system workflows
- Good Microsoft Excel skills
- Strong communication and coordination skills
- Ability to work with multiple departments
- Ability to explain system processes clearly to non-technical users
- Good follow-up and documentation skills

What We Are Looking For

We are looking for someone who is curious about how different departments work and is willing to spend time understanding actual business processes before suggesting system changes.

The person should be able to speak to a department user, understand the operational problem, study the current process and then determine whether the issue can be solved through:

- Proper use of an existing ERP feature
- Process improvement
- User training
- Configuration change
- New development or customisation

The ERP Executive should act as the bridge between the business users and the ERP implementation/development team.

This person is not expected to be a programmer, but should gradually develop a solid functional understanding of Odoo and the company's processes.

Key Objective of the Role

The objective of this position is to ensure that:

- Business processes are properly captured in the ERP
- Users consistently follow the ERP workflow
- Manual processes are reduced
- ERP data remains accurate and reliable
- New developments are implemented correctly
- Management receives better control and visibility through the system

Work Location: Madurai – work from office.

Salary: Competitive and commensurate with experience and current compensation.

Interested candidates may apply with their updated resume, current CTC, expected CTC and notice period.

Pay: ₹12,500.00 - ₹17,000.00 per month

Work Location: In person

📌 ERP Executive (Pasumalai)
🏢 PENGUIN APPARELS
📍 Pasumalai