Smart Joules

- Delhi, India
- Permanent
- Central Services

Job Description:

Role Summary

The Admin Executive will be responsible for ensuring smooth office operations, facility management, vendor coordination, and overall administrative support. The role requires strong organizational skills, coordination abilities, and prior experience managing end-to-end admin activities in a corporate environment.

Key Responsibilities

1. Office & Facility Management

- Oversee day-to-day office operations and housekeeping activities.

- Ensure proper maintenance of office infrastructure, equipment, and workstation allocation.

- Monitor pantry services, office supplies, utilities, and general upkeep.

2. Vendor & Purchase Management

- Manage and negotiate with vendors for admin-related services (housekeeping, security, stationery, transport, etc.).

- Process purchase requests, quotations, price comparison, and PO creation.

- Maintain AMC (Annual Maintenance Contract) records and service agreements.

3. Travel & Logistics

- Handle domestic and international travel arrangements for employees.

- Manage hotel bookings, cab arrangements, travel reimbursements, and itineraries.

4. Asset & Inventory Management

- Track office assets, IT equipment allocation (in coordination with IT team).

- Maintain inventory for stationery, pantry items, and admin consumables.

5. Security, Compliance & Safety

- Coordinate with the security team for visitor management, ID cards, access control, and CCTV monitoring.

- Ensure compliance with company safety norms, emergency protocols, and facility audits.

6. Event & Meeting Coordination

- Organize company events, meetings, conferences, and employee engagement activities.

- Manage meeting room bookings, refreshments, logistics, and documentation.

7. Documentation & Reporting

- Maintain admin records, invoices, bills, contracts, and MIS reports.

- Prepare daily/weekly/monthly admin reports for management review.

Experience Range:

6 - 8 years

Educational Qualifications:

Any graduation ,and Any PG ,and Any Doctorate

Job Responsibilities:

Role Summary





The Admin Executive will be responsible for ensuring smooth office operations, facility management, vendor coordination, and overall administrative support. The role requires strong organizational skills, coordination abilities, and prior experience managing end-to-end admin activities in a corporate setting.

Key Responsibilities

1. Office & Facility Management

- Oversee day-to-day office operations and housekeeping activities.

- Ensure proper maintenance of office infrastructure, equipment, and workstation allocation.

- Monitor pantry services, office supplies, utilities, and general upkeep.

2. Vendor & Purchase Management

- Manage and negotiate with vendors for admin-related services (housekeeping, security, stationery, transport, etc.).

- Process purchase requests, quotations, price comparison, and PO creation.

- Maintain AMC (Annual Maintenance Contract) records and service agreements.

3. Travel & Logistics

- Handle domestic and international travel arrangements for employees.

- Manage hotel bookings, cab arrangements, travel reimbursements, and itineraries.

4. Asset & Inventory Management

- Track office assets, IT equipment allocation (in coordination with IT team).

- Maintain inventory for stationery, pantry items, and admin consumables.

5. Security, Compliance & Safety

- Coordinate with the security team for visitor management, ID cards, access control, and CCTV monitoring.

- Ensure compliance with company safety norms, emergency protocols, and facility audits.

6. Event & Meeting Coordination

- Organize company events, meetings, conferences, and employee engagement activities.

- Manage meeting room bookings, refreshments, logistics, and documentation.

7. Documentation & Reporting

- Maintain admin records, invoices,



bills, contracts, and MIS reports.

- Prepare daily/weekly/monthly admin reports for management review.

Skills Required:

Account Administration

Candidate Attributes:

Required Skills & Qualifications

- Bachelor’s degree in any discipline (MBA preferred).

- 6–8 years of experience in administration or office management roles.

- Strong communication and vendor negotiation skills.

- Positive knowledge of facility management, procurement, and admin operations.

- Proficiency in MS Office (Excel, Word, PowerPoint).

- Ability to multitask and handle pressure with attention to detail.

Key Competencies

- Problem-solving and decision-making

- Time management and organizational skills

- People management and coordination

- Professional communication and presentation

- High level of integrity and confidentiality

Job Code: KL-X42AEB3K

About Us

As our planet faces the alarming reality of warming temperatures, India is confronting a critical challenge: by 2030, heat stress events could cost the nation 34 million full-time jobs—equivalent to 5.8% of its working hours. In this context, HVAC systems are no longer a luxury but a fundamental necessity.

The escalating demand for cooling in India is projected to necessitate an additional 800 GW of power generation, exacerbating carbon emissions and accelerating climate change. With HVAC systems already accounting for up to 60% of energy costs, the people, the planet, and profit appear to be at cross-roads with each other, making it imperative to decouple the gridlock.

The answer to this impending conundrum lies in Energy Efficiency.
We are Smart Joules. And, we are pioneering the journey towards profitable decarbonization.

Why Us?

OUR VISION
To reduce 29 million tonnes of Co2 by 2030 by pioneering profitable decarbonization.

OUR MISSION
To make energy efficiency simple, substantial and profitable through cooling-as-a-service business models, intelligent automation technologies and efficiency-first processes, culture and values.

📌 Admin Manager (Delhi)
🏢 Smart Joules
📍 Delhi