Job Title: Office Administrator – Transportation & EV Fleet

Location: Mumbai, Maharashtra

Department: Transportation / Operations

Employment Type: Full-Time

Industry: Supply Chain / Logistics / Transportation

Job Summary

We are looking for an organized and responsible Office Administrator – Transportation & EV Fleet to manage day-to-day administrative and operational activities related to our transportation fleet.

The candidate will be responsible for coordinating EV vehicles, drivers, vehicle documentation, charging schedules, maintenance, trip records, and transportation-related reports. The ideal candidate should have good practical knowledge of vehicles, especially Electric Vehicles (EVs), along with robust coordination and Excel skills.

Key Responsibilities

Transportation & Fleet Management

* Coordinate daily operations of company and hired transportation vehicles.

* Monitor vehicle movement, trip schedules, route allocation, and driver availability.

* Maintain daily records of vehicle utilization, trips, mileage, and operational status.

* Coordinate with drivers, transport vendors, warehouses, and internal teams.

* Ensure vehicles are available as per operational requirements.

* Track vehicle breakdowns, delays, service requirements, and other operational issues.

EV Vehicle Management

* Have good working knowledge of Electric Vehicles (EVs) and their basic operating systems.

* Monitor EV charging schedules and ensure vehicles are adequately charged before deployment.

* Maintain records of charging, battery usage, range, and charging-related issues.

* Coordinate with charging stations/service providers when required.

* Monitor vehicle range and identify unusual battery or performance issues.





* Coordinate with service centres for EV maintenance, servicing, and repairs.

* Maintain records of vehicle maintenance, battery-related issues, tyre changes, servicing, and repairs.

Vehicle Documentation

* Maintain records of:

* RC

* Insurance

* PUC, wherever applicable

* Fitness Certificate, wherever applicable

* Permit and other transport-related documents

* Driver licences and required documents

* Track expiry dates and ensure timely renewal of vehicle and driver documents.

* Maintain proper physical and digital records of all vehicles.

Administrative Responsibilities

* Prepare daily/weekly/monthly transportation reports.

* Maintain vehicle-wise and driver-wise records.

* Prepare reports related to trips, kilometres, fuel/charging expenses, maintenance, and vehicle utilization.

* Coordinate with Accounts for transportation bills, vendor invoices, and supporting documents.

* Maintain transportation-related files, registers, and databases.

* Handle day-to-day communication with drivers and transport vendors.

Excel & Reporting

* Maintain transportation data in MS Excel.

* Prepare basic MIS reports and dashboards.

* Track vehicle performance, maintenance expenses, charging costs, and trip details.

* Ensure all transportation records are accurate and updated on a daily basis.

## Required Skills





* Good knowledge of vehicles and transportation operations is mandatory.

* Practical knowledge of Electric Vehicles (EVs) is highly preferred.

* Good understanding of EV charging, battery range, charging requirements, and basic troubleshooting.

* Good knowledge of MS Excel and MS Word.

* Strong coordination and communication skills.

* Good record-keeping and documentation skills.

* Ability to coordinate with drivers, vendors, service centres, and internal teams.

* Good follow-up and problem-solving skills.

* Ability to work in a fast-paced transportation environment.

Qualification & Experience

* Graduate in any discipline.

* 2–4 years of experience in transportation administration, fleet management, logistics, or vehicle operations.

* Candidates with experience handling EV fleets or commercial EV vehicles will be preferred.

* Candidates with strong practical knowledge of vehicles and transportation operations may also be considered.

Preferred Candidate Profile

The ideal candidate should be:

* Organized and detail-oriented.

* Comfortable handling multiple vehicles and drivers.

* Proactive in following up on maintenance and documentation.

* Good at maintaining records and preparing reports.

* Technically comfortable with vehicles and EV-related operations.

* Willing to coordinate with drivers and service providers on a daily basis.

Key Skills: EV Fleet Management | Transportation Coordination | Vehicle Knowledge | EV Charging | Vehicle Documentation | Driver Coordination | MS Excel | MIS Reporting | Vehicle Maintenance | Fleet Administration

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

- Are you well versed with MS Excel

Work Location: In person

📌 Office Administrator – Transportation & EV Fleet (India)
🏢 Plenova Supply Chain Private
📍 India