1. Procurement & Purchase Management

- Manage end-to-end purchasing activities for the Cloud Kitchen.
- Procure food ingredients, vegetables, fruits, meat, seafood, dairy, grocery items, packaging materials, cleaning supplies, and other operational requirements.
- Ensure timely procurement based on kitchen production plans and inventory requirements.
- Raise and process Purchase Orders as per approved requirements.
- Ensure purchases are made within approved budgets and company policies.
- Coordinate urgent purchases without affecting kitchen operations.

2. Vendor Management

- Identify, evaluate, negotiate with, and onboard reliable suppliers.
- Develop and maintain a robust vendor network for food and non-food categories.
- Negotiate pricing, credit terms, delivery schedules, MOQ, and payment terms.
- Regularly evaluate vendor performance based on price, quality, delivery, and service.
- Maintain updated vendor master data and approved vendor lists.
- Develop alternative suppliers to avoid dependency on a single vendor.

3. Cost Control & Savings

- Monitor market prices and identify opportunities for cost savings.
- Negotiate competitive rates without compromising product quality.
- Conduct regular price comparisons and obtain multiple quotations where required.
- Track purchase price variations and highlight significant increases to Management.
- Identify opportunities for bulk purchasing and better commercial terms.
- Work closely with Finance to monitor procurement budgets.

4. Quality & Food Safety

- Ensure all food materials are purchased from approved and reliable suppliers.
- Coordinate with Kitchen and QC teams regarding material quality specifications.
- Ensure purchased products meet the required quality, freshness, quantity, and specifications.
- Address quality complaints and coordinate replacement/credit notes with vendors.




- Ensure required food-related documents and certifications are available from vendors wherever applicable.

5. Inventory & Stores Coordination

- Coordinate closely with the Store/Kitchen team to maintain optimum inventory levels.
- Monitor stock levels, consumption patterns, and reorder requirements.
- Minimize stock-outs, overstocking, wastage, and expiry.
- Review slow-moving, non-moving, and excess inventory.
- Ensure purchases are aligned with actual consumption and production requirements.
- Support proper FIFO/FEFO practices wherever applicable.

6. Purchase Planning & MIS

- Prepare daily/weekly/monthly purchase plans based on operational requirements.
- Maintain purchase records, PO records, quotations, comparative statements, and vendor details.
- Prepare procurement reports and cost analysis for Management.
- Track purchase price trends for key raw materials.
- Monitor purchase-to-consumption ratios and identify abnormal variations.
- Provide regular updates on pending orders and critical materials.

7. Coordination with Internal Departments

- Coordinate with Kitchen and Operations teams to understand daily and future requirements.
- Work with Finance on invoices, GRNs, purchase orders, and vendor payments.
- Coordinate with Stores for receiving, inspection, and stock reconciliation.
- Work with QC/Food Safety teams regarding supplier and material quality.
- Escalate critical procurement issues to Management on time.

8. Compliance & Documentation

- Ensure procurement is carried out as per company policies and approval procedures.
- Maintain proper documentation for all purchases.
- Ensure vendor bills are supported by appropriate POs/GRNs and other required documents.
- Support internal and external audits by providing procurement records.
- Maintain confidentiality of vendor pricing and commercial agreements.

Pay: ₹16,999.75 - ₹40,000.00 per month

Benefits:

- Food provided

Work Location: In person

📌 Assistant Purchase Manager (India)
🏢 Zaitoon Restaurant
📍 India