Job Description – Admin ExecutiveJob Description – Admin Executive

Position: Admin Executive
Department: Administration
Industry: Manufacturing / Chemical Industry
Experience: 1–5 years
Location: [Location]

Job Summary

We are looking for a responsible and organized Admin Executive to manage day-to-day administrative activities, office coordination, documentation, vendor management, and employee support. The candidate will ensure smooth and efficient functioning of office and administrative operations.

Key Responsibilities

- Manage daily office administration and ensure smooth office operations.
- Maintain office records, files, documents, registers, and databases.
- Handle incoming and outgoing correspondence, emails, courier, and dispatch activities.
- Coordinate with vendors, suppliers, housekeeping, security, transport, and other service providers.
- Obtain quotations from vendors and coordinate purchases of office supplies and equipment.
- Monitor office stationery, consumables, and inventory and maintain proper stock records.
- Coordinate maintenance and repair of office facilities, equipment, furniture, and utilities.
- Manage travel arrangements, hotel bookings, transportation, and related requirements for employees and visitors.
- Coordinate meetings, appointments, visitors, and general office activities.
- Maintain attendance records and provide administrative support to HR when required.
- Assist with employee joining formalities, ID cards, uniforms, and other administrative requirements.
- Maintain records of company assets and support periodic verification.




- Handle telephone calls and direct enquiries to the appropriate department.
- Coordinate with government departments, service agencies, and other external parties whenever required.
- Support management with administrative reports and documentation.
- Ensure proper housekeeping, cleanliness, security, and workplace discipline.
- Support compliance-related documentation and maintain required administrative records.
- Perform other administrative duties assigned by management.

Required Skills

- Good communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office, especially Excel and Word.
- Valuable documentation and record-keeping skills.
- Vendor coordination and negotiation skills.
- Ability to handle multiple tasks and meet deadlines.
- Professional attitude and ability to maintain confidentiality.
- Problem-solving and coordination skills.

Educational Qualification

- Bachelor's degree in Business Administration, Commerce, Management, or any relevant field.
- Additional certification in office administration or HR administration will be an advantage.

Key Performance Indicators (KPIs)

- Smooth day-to-day office operations.
- Timely completion of administrative tasks.
- Accurate maintenance of records and documentation.
- Effective vendor and facility management.
- Control of administrative expenses.
- Timely availability of office supplies and services.
- Employee and management support.
- Compliance with company administrative policies.

Pay: ₹10,013.20 - ₹32,648.60 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement

Work Location: In person

📌 Admin Executive (Ahmedabad)
🏢 Elaris Consulting
📍 Ahmedabad