As an Office Administrator, you will be managing our office infrastructure, cash expenses, bill keeping, vendor management, assets setup and maintenance, supporting other teams to organize events, conduct meetings & conferences. You will be performing bookkeeping functions, managing housekeeping staff, keeping inventory records, and reloading office supplies as needed.Experience: 2 – 3 YearsResponsibilities:Internal Office Administration:- Maintain office infrastructure and ensure its proper functioning by coordinating repairs, maintenance, and renovations as needed.- Effectively keep a track of the maintenance activities, schedules, and service contracts to ensure timely and effective upkeep.- Manage office cash expenses, keeping a meticulous record of all expenses, bills, and invoices.- Submit required bills and invoices to the auditing team in a timely manner for financial reconciliation and reporting.- Manage relationships with vendors, including negotiating contracts, pricing, and terms.- Source and evaluate potential new vendors to ensure cost-effectiveness and quality of services or supplies.- Assist other teams in organizing events, meetings, conferences, and travel arrangements, including booking venues, accommodations, and transportation.- Coordinate logistics, prepare materials,



and provide on-site support for events and meetings.- Manage office essentials and pantry items, ensuring that all items are well-stocked and replenished as needed.- Monitor inventory levels, place orders, and maintain relationships with suppliers.- Manage outsourced jobs ensuring they are completed on time, within budget, and to the desired quality standards.Office & IT Asset Management:- Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance.- Maintain accurate records of Office & IT assets, track their usage, and coordinate repairs or replacements as required.- Develop an efficient system for tracking and allocating the assets to employees.- Conduct periodic audits to ensure proper asset management and prevent loss or misuse.Required Skills:- Good experience in office infrastructure administration.- Good M365 skills, including proficiency in Excel, Word, and PowerPoint.- Good English communication and email writing skills.- Strong organizational skills and attention to detail.- Strong interpersonal & customer relationship skills.- Troubleshooting & problem-solving skills.- Negotiation skills for vendor contracts and relationships.- Familiarity with office equipment and technology, including IT assets.- Strong analytical and decision-making skills.- Documentation skills.- Risk management skills.

📌 Office Administrator (Thoothukudi)
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📍 Thoothukudi