Position: Administrative ManagerDepartment: Administration / Facility ManagementLocation: Bengaluru, KarnatakaEmployment Type: Full-TimeAbout the RoleQ TECHNOLOGY PRIVATE LIMITED is looking for an experienced and responsible Administrative Manager to oversee day-to-day administrative, facility, security, and support operations. The ideal candidate should have strong coordination, vendor management, people management, and problem-solving skills to ensure smooth and efficient workplace operations.Key Responsibilities1. General Administration- Manage and coordinate day-to-day administrative activities.- Ensure smooth functioning of office, factory, warehouse, and other facilities.- Maintain administrative records, registers, and documentation.- Coordinate with management and different departments for operational requirements.- Handle administrative issues and resolve them in a timely manner.2. Inward / Outward & Outpass Management- Manage Input / Output (Inward & Outward) materials and documentation.- Maintain material movement records and registers.- Monitor employee, visitor, material, and asset outpass procedures.- Coordinate with security and concerned departments for material movement.- Ensure proper authorization for all inward and outward movements.3. Security Management- Supervise security personnel and security-related activities.- Manage visitor entry and exit procedures.- Monitor security registers, access control, and material movement.- Coordinate with security agencies and ensure proper deployment of security staff.- Handle security-related incidents and escalate critical matters to management.4. Food & Transport Management- Coordinate employee food/canteen requirements.- Monitor food quality, hygiene, vendor performance, and timely service.- Manage employee transportation and transport vendors.- Coordinate vehicle schedules, routes, and transportation requirements.- Maintain transport-related records and resolve employee concerns.5. Housekeeping & Facility Management- Supervise housekeeping staff and ensure workplace cleanliness.- Monitor hygiene, sanitation, waste management,



and common areas.- Coordinate facility maintenance, repairs, electrical, plumbing, and other requirements.- Ensure proper upkeep of office, factory, warehouse, and employee facilities.6. Stationery & Office Supplies- Maintain stationery and office consumables inventory.- Raise purchase requests and coordinate with vendors.- Monitor stock levels and ensure timely availability of essential items.- Maintain proper records of issue and usage.7. Worker / Manpower Coordination- Coordinate with workers, support staff, housekeeping, security, and other manpower.- Monitor attendance, deployment, and daily requirements of support staff.- Coordinate with contractors and manpower agencies where applicable.- Address operational concerns and escalate employee/workforce issues when required.8. Landlord & Vendor Coordination- Coordinate with landlords/property owners regarding facility-related matters.- Manage relationships with housekeeping, security, transport, food, maintenance, and other vendors.- Follow up on service quality, invoices, renewals, and agreements.- Negotiate and coordinate service requirements with vendors under management guidance.9. First Aid & Employee Welfare- Ensure availability of first-aid kits and essential medical supplies.- Coordinate basic employee welfare and emergency support requirements.- Maintain emergency contact information and support emergency situations.- Coordinate with hospitals/medical facilities whenever required.10. Asset & Facility Records- Maintain records of company assets, equipment, furniture, keys, and other administrative items.- Monitor allocation and movement of company assets.- Support periodic physical verification of assets.- Coordinate repairs, replacements, and maintenance.11.



Compliance & Safety Coordination- Support implementation of workplace safety and administrative procedures.- Maintain relevant statutory, safety, and facility-related records.- Coordinate fire safety, emergency preparedness, and periodic safety checks.- Ensure required licenses, certificates, and facility documents are tracked and renewed on time.12. Additional Responsibilities- Organize meetings, events, employee engagement activities, and company functions.- Coordinate travel, accommodation, and local arrangements whenever required.- Manage courier, postal, and dispatch activities.- Support recent-joiner facility requirements such as seating, ID cards, access, and basic arrangements.- Prepare administrative MIS reports and submit periodic updates to management.- Handle urgent administrative requirements and provide timely operational support.- Perform any other administrative and facility-related responsibilities assigned by management.Requirements- Qualification: Any Bachelor's Degree.- Experience: 3–7 years of experience in Administration / Facility Management / General Administration.- Strong vendor and manpower coordination skills.- Good communication and interpersonal skills.- Ability to manage multiple administrative activities simultaneously.- Good knowledge of MS Office / Excel and administrative documentation.- Strong problem-solving and negotiation skills.- Ability to coordinate with employees, vendors, security, workers, landlords, and management.- Should be organized, responsible, proactive, and capable of handling day-to-day operational challenges independently.Preferred SkillsAdministration | Facility Management | Vendor Management | Security Management | Housekeeping | Transport Coordination | Canteen Management | Manpower Coordination | Inventory & Stationery | Asset Management | Workplace Safety | MIS ReportingWhat We Offer- Professional and growth-oriented work environment- Opportunity to manage end-to-end administrative operations- Career growth and learning opportunities- Exposure to facility and operational managementE-MAIL: [email protected]

📌 Administrative Manager (Rajkot)
🏢 Q TECHNOLOGY PRIVATE
📍 Rajkot