Key Responsibilities

1. Project Coordination

- Coordinate the end-to-end execution of assigned projects and deliverables.

- Create and maintain project trackers, timelines, and status reports.

- Track milestones, dependencies, deliverables, approvals, and project closure.

- Monitor timelines and follow up on pending tasks and deliverables.

- Identify delays and dependencies and escalate them to relevant stakeholders.

- Coordinate project meetings, record action items, and follow up on pending tasks.

- Ensure project deliverables meet agreed timelines and quality standards.

- Maintain project documentation and ensure timely closure of completed activities.

1. Vendor Management

- Manage end-to-end vendor onboarding and maintain vendor documentation.

- Coordinate the preparation and execution of Non-Disclosure Agreements (NDAs).

- Prepare and coordinate Statements of Work (SOWs) based on project requirements.

- Raise and track Purchase Orders (POs).

- Coordinate with Finance and vendors for timely vendor payments.

- Track vendor deliverables, timelines, revisions,



and approvals.

- Follow up with vendors to ensure timely completion of deliverables.

1. LMS Management

- Create and configure courses on the Learning Management System (LMS).

- Upload reading materials, videos, assessments, assignments, and other course assets.

- Ensure that assets are uploaded to the correct course, module, and learning segment.

- Verify content sequence, file names, links, and course structure.

- Conduct basic LMS checks before course release.

- Coordinate with the Technology team to resolve LMS-related issues.

- Support course updates and replacement of revised assets.

1. Documentation and Reporting

- Maintain accurate project trackers, reports, and documentation.

- Prepare regular project status updates for stakeholders.

- Maintain records of NDAs, SOWs, POs, vendor payments, approvals, and project deliverables.

- Document meeting discussions, decisions, and action items.

📌 Senior Project Executive (Mumbai)
🏢 Hubblehox Technologie
📍 Mumbai