HR & Recruitment

- Manage end-to-end recruitment for Sales, Service, Parts, CRM, Accounts and support functions.
- Identify manpower requirements in coordination with departmental heads.
- Source, screen and shortlist candidates.
- Conduct HR interviews and coordinate departmental/final interviews.
- Manage joining and onboarding formalities.
- Maintain employee personal files and HR documentation.
- Manage probation, confirmation and employee movement records.
- Coordinate employee transfers, promotions and internal movements.

Attendance & Leave Management
- Monitor daily attendance through biometric/facial attendance systems.
- Track late coming, absenteeism, early leaving and unauthorized absence.
- Maintain leave records and attendance reports.
- Verify monthly attendance inputs for payroll.
- Resolve attendance-related employee queries.
- Ensure compliance with company attendance policies.

Payroll Coordination
- Coordinate monthly payroll processing with Accounts/Finance.
- Verify attendance, leave, incentives, advances and deductions.
- Submit accurate payroll inputs within the required timeline.
- Maintain salary advance and recovery records.
- Handle employee salary-related queries confidentially.

Employee Relations & Discipline
- Maintain employee discipline and ensure compliance with company policies.
- Handle employee grievances and workplace concerns.
- Conduct counselling and disciplinary discussions when required.
- Prepare warning/show-cause letters after Management approval.
- Maintain records of disciplinary matters.
- Promote a professional and positive workplace environment.

Performance Management
- Coordinate employee performance reviews.
- Track probation and confirmation timelines.
- Coordinate annual appraisal and increment processes.
- Work with departmental heads on employee performance issues.
- Maintain performance-related records.

Statutory Compliance
- Coordinate applicable PF, ESI,



Professional Tax and other statutory requirements.
- Maintain required employee and statutory records.
- Coordinate with external consultants and statutory authorities.
- Support labour-law compliance and inspections.
- Ensure required notices, registers and records are maintained.

3. Administration ResponsibilitiesOffice & Facility Management
- Manage day-to-day administrative activities of the Showroom and Service Center.
- Coordinate facility maintenance and repair requirements.
- Monitor electricity, water, internet, telephone and other utilities.
- Manage office stationery, consumables and administrative requirements.
- Coordinate purchase requests, quotations and approvals.
- Ensure proper workplace infrastructure and basic facilities.

Housekeeping Management
- Supervise housekeeping activities across Showroom, Service Center and other locations.
- Monitor housekeeping manpower attendance and performance.
- Ensure cleanliness of customer areas, offices, workshop areas, washrooms and common areas.
- Maintain housekeeping schedules and material requirements.

Security Management
- Coordinate with security agencies and security personnel.
- Monitor security manpower deployment and attendance.
- Ensure proper gate-entry, visitor and vehicle-entry procedures.
- Monitor security compliance at Showroom and Service Center.
- Report security incidents and irregularities to Management.

Vendor Management
- Coordinate with security, housekeeping, facility, maintenance and other service providers.
- Monitor vendor performance and service quality.




- Obtain quotations and coordinate approvals as required.
- Verify service completion and bills before forwarding for payment.
- Maintain vendor-related records.

4. Employee Welfare & Engagement
- Coordinate employee welfare activities.
- Organize employee meetings, engagement activities and company events.
- Support employee communication initiatives.
- Coordinate employee uniforms and ID cards.
- Ensure compliance with grooming and workplace standards.
- Support employee retention and engagement initiatives.

5. Training & Development
- Identify training requirements in coordination with departmental heads.
- Coordinate induction and orientation programs.
- Arrange HR, behavioural, technical and safety training as required.
- Maintain employee training records.
- Coordinate Honda/company training programs wherever applicable.

6. Exit & Separation Management
- Manage employee resignation and exit formalities.
- Monitor notice periods and handover requirements.
- Conduct exit interviews where required.
- Ensure recovery of company assets.
- Coordinate final attendance and leave verification.
- Coordinate Full & Final Settlement inputs with Accounts.
- Process relieving and experience documentation after required approvals.

7. Candidate ProfileEducational Qualification
- Graduate in any discipline.
- MBA/PG Diploma in HR, Personnel Management or equivalent qualification will be preferred.

Experience
- 5–8 years of relevant experience in HR & Administration.
- Experience in automobile dealership, showroom, service center, retail, manufacturing or a similar operational environment will be preferred.
- Candidates with experience handling both HR and Admin functions will be preferred.

Pay: ₹20,000.00 - ₹35,000.00 per month

Advantages

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Paid time off

Work Location: In person

📌 Manager - HR & Administration (Patia)
🏢 Khimji Automoride
📍 Patia