Looking for a Front Office Executive with 2 years of similar work Experience and who can join Immediately.

Job Role :

Telephone Calls

· Effective handling of multi-line telephone system with regard to both incoming and outgoing calls

· Answer phone calls and screen and direct/transfer calls to concerned department/employees

· Maintain a record of received calls and outgoing calls

Visitor Management

· Greet and welcome visitors and determine the nature of their visit

· Inform concerned employees of the visitor or direct visitors to appropriate meeting room, department or employee

Administrative Activities

· Schedule Appointments as required by the Senior Management

· Organize meetings as required by the Senior Management

· Send, receive and sort couriers/ mails

· Check the e-mails received and forward to the concerned department and/or personnel

· Check the Fax received and make an entry in the Inward register and forward to the concerned department and/or personnel

· Enter the cheques received details into the system and handover the cheques to the concerened department

· Organize office decoration for various occasions and parties

· Provide administrative support in preparing letters, certificates and other documents

· Maintain a list of Birthdays and Wedding days of all employees

· Prepare Birthday Greetings cards for the employees and handover the card to the Department Head with all other employees’ signatures

· Maintain files of ‘On-Duty’ pass, ‘Leave Letters’, ‘Courier Receipts’ etc.

· Scan & save the visiting cards of the first time visitors in the system

· Provide the details of the card when requested by the the concerned personnel

· Arrange for bouquets as requested by the Management from the approved florists





· Arrange for Hotel, Cab and Restaurant booking as requested by the Management

Attendance & Access Control

· Prepare the attendance register with the name of employees every month

· Mark the attendance in the Attendance Register on a daily basis

· Enter the names and other details of the Bangalore based employees in the Access control system software

· Issue the Access control card to the new employees

· Ensure that every employee is using the Access control system for entry and exit

· Verify the missing entries with the out-passes, On-Duty-Passes, Leave Letters, etc. and make the entry

· Take a daily backup in the system of the Employees movement for the day

· Take monthly back up of the data

· Ensure that all employees have given leave letters for the month

· Send the consolidated Attendance Sheet to the Accounts department on a monthly basis

Courier Record Maintenance

· Enter the details of the couriers received with a proper serial number in the inward register and handover to the MD twice in a day

· Enter the details of outgoing couriers in the register

· Segregate and handover the couriers to the specified courier agency for each state

· File the copy of the acknowledgement

· Match the POD copies of the Dockets at the end of the month

· Check the delivery status of the couriers dispatched online

· Check the POD copy

· Check the monthly courier bills based on the POD copies and the on-line Proof of Delivery

· Interact with the courier agency for any clarifications

Job Types: Permanent, Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Advantages

- Health insurance
- Provident Fund

Education:
- Bachelor's (Preferred)

Experience:
- total work: 2 years (Preferred)

Work Location: In person

📌 Front Office Executive (Bommasandra)
🏢 SANPAR Industries
📍 Bommasandra