Key Roles & Responsibilities and Preferred candidate profile

1. Attendance & Time Office Management

Maintain and monitor daily shift attendance, punch records, and biometric logs for factory workers and staff.

Track daily shift timings, late arrivals, early departures, overtime (OT) hours if any, and leaves using time-office software and manual registers.

Ensure accurate documentation of all statutory registers mandated under manufacturing laws (e.g., Attendance Register, Muster Roll, and Overtime Register).

2. Statutory Compliance (ESI & PF)

Assist in gathering and uploading employee details for mandatory ESI (Employee State Insurance) and PF (Provident Fund) documentation.

Maintain physical and digital records of ESI cards, PF numbers, claim filings, and grievance tracking for factory workers.

Ensure compliance with statutory labour laws relevant to industrial manufacturing units.

3. Worker Handling & Floor Coordination

Serve as the primary point of contact for factory workers regarding attendance queries, leave balances, card swipes, and gate passes.

Handle day-to-day workforce disputes or queries with patience, maintaining a fair and professional approach.

Bridge communication gaps between shop-floor workers and management to ensure smooth daily operations.

4.



Cash & Petty Allowance Management

Handle basic cash management and maintain petty cash registers for time office expenses, worker advance distributions, or immediate operational needs.

Reconcile daily cash receipts & expenditures, maintain proper vouchers, and log expense reports for accounting audits.

5. Systems & Data Administration

Operate MS Office tools (Word, basic Excel formulas) for daily data entry, routine reporting, and record maintenance.

Generate weekly/monthly attendance summaries to assist the HR team in accurate payroll processing.

Behavioral & Personal Competencies

Integrity & Honesty: High level of ethical standard and trustworthiness, given the exposure to cash handling and attendance/payroll data.

Teamwork & Collaboration: Demonstrates a supportive attitude and works well within a cross-functional plant environment.

Interpersonal Skills: Possesses strong coordination capabilities to maintain harmonious relations between factory labor and higher management.

Adaptability & Resilience: Capable of working efficiently under routine factory workplace pressure and meeting payroll delivery deadlines.

📌 Executive / Assistant (Time Office) (Ghaziabad)
🏢 United Decoratives
📍 Ghaziabad