Assistant Manager – Accounts & CommercialnCompany: Prewal Studio Private Limited

nLocation: Gurugram, Haryana

nIndustry: High-Fashion Garment Manufacturing & Export

nExperience: 4–7 Years

About the RolenPrewal Studio Private Limited is looking for a highly responsible and detail-oriented Assistant Manager – Accounts & Commercial to independently manage the company's accounting, buyer commercial coordination, receivables, costing, MIS, and financial controls.

nThis is not a routine accounting or data-entry position.

nThe person will be responsible for maintaining the overall financial picture of the business, managing international buyer accounts, ensuring accurate accounting in Zoho Books , monitoring outstanding payments, controlling costs, reviewing profitability, and supervising the Assistant Accountant.

nThe role will work closely with Management, Merchandising, Production, Sourcing, EXIM/Shipping Documentation, and international buyers.

Key Responsibilities1.

International Buyer

Accounting & Commercial Coordinationn

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- Independently manage commercial accounting for international buyers.
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- Understand buyer-specific payment terms, commercial conditions, advances, deductions, and invoicing requirements.
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- Prepare and raise Proforma Invoices and commercial/sales invoices.
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- Maintain separate buyer-wise records for sampling and production business.
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- Maintain complete buyer-wise invoice and payment reconciliation.
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- Track:
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- Invoice value
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- Payment received
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- Outstanding amount
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- Due dates
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- Advances
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- Sampling invoices
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- Production invoices
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- Debit notes
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- Credit notes
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- Deductions and adjustments
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- Communicate directly with buyers' Finance / Accounts departments.
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- Share statements of account, invoice details, reconciliation statements, and payment information.
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- Regularly follow up with buyers for pending and overdue payments.
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- Ensure all receipts are correctly allocated against the relevant invoice / PO / buyer.
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2.

Zoho Books

Ownershipn

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- Maintain complete and accurate accounting records in Zoho Books .
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- Ensure Zoho Books remains the primary financial source of truth for the business.
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- Manage:
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- Customer ledgers
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- Vendor ledgers
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- Sales invoices
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- Purchase bills
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- Payments received
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- Vendor payments
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- Credit notes
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- Debit notes
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- Advances
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- Expenses
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- Bank entries
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- Accounts Receivable
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- Accounts Payable
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- Perform and review bank reconciliations.
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- Ensure proper classification of expenses and transactions.
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- Maintain clean and accurate books with proper supporting documentation.
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- Generate management reports directly from Zoho Books wherever possible.
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- Ensure timely month-end accounting closure.
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3.

Accounts

Receivable & Payment Follow-Upn

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- Maintain a real-time Accounts Receivable ageing report.
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- Categorize outstanding amounts into:
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- Current
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- 0–30 Days
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- 31–60 Days
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- 61–90 Days
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- 90+ Days
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- Proactively follow up for overdue payments.
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- Highlight delayed or high-risk receivables to management.
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- Reconcile buyer balances periodically.
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- Ensure there are no unresolved differences between company records and buyer accounts.
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4. Order / PO / Style-Wise Costingnn
- Prepare detailed costing and profitability reports for each PO and style.
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- Track actual costs incurred for:
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- Fabric
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- Trims
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- Embroidery
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- Stitching
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- Washing / Processing
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- Finishing
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- Packing
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- Outsourcing
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- Other production-related expenses
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- Compare actual costs against the planned budget and selling price.
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- Maintain:
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nEstimated Cost → Running Cost → Final Actual Cost

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- Monitor cost variations during production.
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- Immediately highlight cost overruns or margin erosion.
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- Provide management with financial visibility before and during production.
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- Prepare final profitability reports after completion of each PO/order.
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- Calculate style-wise and PO-wise gross margins.
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5. Management MIS & ReportingnPrepare regular reports covering:

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- Buyer-wise receivables
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- Outstanding payments
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- Payment ageing
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- Buyer-wise sales
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- Sampling receivables
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- Production receivables
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- Vendor outstanding
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- Accounts Payable
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- Cash-flow position
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- Upcoming payment requirements
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- PO-wise costing
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- Style-wise costing
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- Estimated vs actual cost
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- Gross margin / profitability
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- Expense analysis
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- Monthly financial summary
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- Buyer reconciliation status
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nReports should primarily be generated through Zoho Books , supported by Excel wherever detailed commercial or costing analysis is required.

- Payment & Expense Controlnn
- Review vendor bills before payment.
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- Verify payment amounts and supporting documentation.
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- Ensure there are no:
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- Duplicate payments
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- Excess payments
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- Incorrect payments
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- Unapproved expenses
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- Maintain proper vendor reconciliations.
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- Track advances paid to vendors.
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- Ensure advances are correctly adjusted against bills.
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- Maintain proper control over company expenditure and cash flow.
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7. Assistant Accountant SupervisionnThe company has an Assistant Accountant responsible for routine accounting activities.

nThe Assistant Manager – Accounts & Commercial will supervise and review their work, including:

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- UPI transaction entries
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- Petty cash
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- Routine vouchers
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- Day-to-day Zoho entries
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- Vendor bill entries
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- Expense booking
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- Supporting reconciliations
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- Filing of accounting documents
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nThe Assistant Manager will be responsible for ensuring that the accounting work completed by the Assistant Accountant is accurate and complete.
- Salary & Payroll Coordinationnn
- Coordinate payroll and salary calculations with HR.
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- Verify salary payable amounts before release.
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- Ensure payroll-related accounting entries are accurately recorded.
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- Monitor employee advances, deductions, reimbursements, and other adjustments where applicable.
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9. Coordination with EXIM / Shipping DocumentationnThe company has a separate EXIM / Shipping Documentation function responsible for export/import documentation and shipment execution.

nThe Accounts & Commercial role will work closely with EXIM but will primarily own the financial and commercial side of shipments .

nResponsibilities include:

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- Verify buyer invoice value and commercial terms before shipment.
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- Ensure invoice values match PO and approved commercial terms.
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- Ensure relevant invoices are properly recorded in Zoho Books.
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- Verify advances and outstanding balances.
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- Reconcile shipment value with buyer accounts.
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- Coordinate with EXIM regarding financial information required for shipment.
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nThe EXIM / Shipping Documentation team will independently remain responsible for:

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- Shipping Bills
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- AWB / Bill of Lading
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- Packing Lists
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- Customs documentation
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- Certificate of Origin
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- Freight forwarder coordination
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- DGFT documentation
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- Advance Authorisation-related documentation
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- Export/import compliance
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- Shipment documentation and execution
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10. Internal CoordinationnWork closely with:

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- Management / Founders
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- Merchandising Team
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- Production Team
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- Sourcing / Procurement
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- EXIM / Shipping Documentation
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- HR
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- Assistant Accountant
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- CA / Auditors
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- International buyers' Finance and Accounts teams
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Candidate RequirementsnThe ideal candidate should have:

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- 4–7 years of experience in Accounts / Commercial / Finance.
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- Strong preference for candidates from:
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- Garment Export Houses
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- Apparel Manufacturing
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- Textile Export
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- Fashion Manufacturing
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- Export-oriented manufacturing businesses
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- Strong practical experience with Zoho Books .
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- Strong knowledge of Accounts Receivable and Accounts Payable.
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- Experience handling international buyer accounts.
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- Experience with invoicing and buyer payment reconciliation.
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- Good knowledge of order-wise and product-wise costing.
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- Robust Excel skills.
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- Understanding of GST, TDS, accounting principles, and basic statutory compliance.
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- Good knowledge of bank reconciliation and vendor reconciliation.
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- Strong written English communication.
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- Ability to independently communicate with international buyers.
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- Strong numerical and analytical ability.
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- Excellent attention to detail.
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- Ability to identify discrepancies before they become financial losses.
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Preferred Candidate ProfilenWe are looking for someone who:

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- Takes complete ownership of their function.
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- Does not require repeated follow-ups.
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- Can see the bigger financial picture rather than only doing accounting entries.
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- Is comfortable working directly with management.
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- Can supervise junior accounting staff.
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- Can coordinate across departments.
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- Understands the commercial side of an export business.
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- Can identify risks, delays, cost overruns, and payment issues proactively.
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- Maintains strong financial discipline and documentation.
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Key Performance IndicatorsnPerformance will be measured on:

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- Accuracy of Zoho Books
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- Timely accounting closure
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- Accuracy of buyer ledgers
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- Accuracy of invoices
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- Timely raising of invoices
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- Reduction in overdue receivables
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- Buyer payment follow-up
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- Accuracy of buyer reconciliations
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- Accuracy of vendor reconciliations
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- Zero duplicate / incorrect payments
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- Accuracy of PO and style-wise costing
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- Timely identification of cost overruns
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- Accuracy of profitability reporting
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- Quality and timeliness of MIS
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- Quality of supervision of the Assistant Accountant
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- Overall financial control and discipline
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📌 Assistant Manager - Accounts & Commercial (Guntur)
🏢 PREWAL
📍 Guntur