Position: Administrative ManagernDepartment: Administration / Facility Management

nLocation: Bengaluru, Karnataka

nEmployment Type: Full-Time

About the RolenQ TECHNOLOGY PRIVATE LIMITED is looking for an experienced and responsible Administrative Manager to oversee day-to-day administrative, facility, security, and support operations. The ideal candidate should have strong coordination, vendor management, people management, and problem-solving skills to ensure smooth and efficient workplace operations.

Key Responsibilitiesn1. General Administration

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- Manage and coordinate day-to-day administrative activities.
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- Ensure smooth functioning of office, factory, warehouse, and other facilities.
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- Maintain administrative records, registers, and documentation.
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- Coordinate with management and different departments for operational requirements.
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- Handle administrative issues and resolve them in a timely manner.
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n2. Inward / Outward & Outpass Management

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- Manage Input / Output (Inward & Outward) materials and documentation.
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- Maintain material movement records and registers.
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- Monitor employee, visitor, material, and asset outpass procedures.
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- Coordinate with security and concerned departments for material movement.
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- Ensure proper authorization for all inward and outward movements.
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n3. Security Management

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- Supervise security personnel and security-related activities.
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- Manage visitor entry and exit procedures.
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- Monitor security registers, access control, and material movement.
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- Coordinate with security agencies and ensure proper deployment of security staff.
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- Handle security-related incidents and escalate critical matters to management.
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n4. Food & Transport Management

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- Coordinate employee food/canteen requirements.
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- Monitor food quality, hygiene, vendor performance, and timely service.
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- Manage employee transportation and transport vendors.
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- Coordinate vehicle schedules, routes, and transportation requirements.
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- Maintain transport-related records and resolve employee concerns.
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n5. Housekeeping & Facility Management

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- Supervise housekeeping staff and ensure workplace cleanliness.
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- Monitor hygiene, sanitation, waste management, and common areas.
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- Coordinate facility maintenance, repairs, electrical, plumbing, and other requirements.
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- Ensure proper upkeep of office, factory, warehouse, and employee facilities.
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n6. Stationery & Office Supplies

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- Maintain stationery and office consumables inventory.
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- Raise purchase requests and coordinate with vendors.
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- Monitor stock levels and ensure timely availability of essential items.
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- Maintain proper records of issue and usage.
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n7. Worker / Manpower Coordination

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- Coordinate with workers, support staff, housekeeping, security, and other manpower.
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- Monitor attendance, deployment, and daily requirements of support staff.
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- Coordinate with contractors and manpower agencies where applicable.
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- Address operational concerns and escalate employee/workforce issues when required.
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n8. Landlord & Vendor Coordination

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- Coordinate with landlords/property owners regarding facility-related matters.
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- Manage relationships with housekeeping, security, transport, food, maintenance, and other vendors.
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- Follow up on service quality, invoices, renewals, and agreements.
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- Negotiate and coordinate service requirements with vendors under management guidance.
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n9. First Aid & Employee Welfare

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- Ensure availability of first-aid kits and essential medical supplies.
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- Coordinate basic employee welfare and emergency support requirements.
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- Maintain emergency contact information and support emergency situations.
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- Coordinate with hospitals/medical facilities whenever required.
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n10. Asset & Facility Records

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- Maintain records of company assets, equipment, furniture, keys, and other administrative items.
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- Monitor allocation and movement of company assets.
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- Support periodic physical verification of assets.
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- Coordinate repairs, replacements, and maintenance.
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n11. Compliance & Safety Coordination

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- Support implementation of workplace safety and administrative procedures.
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- Maintain relevant statutory, safety, and facility-related records.
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- Coordinate fire safety, emergency preparedness, and periodic safety checks.
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- Ensure required licenses, certificates, and facility documents are tracked and renewed on time.
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n12. Additional Responsibilities

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- Organize meetings, events, employee engagement activities, and company functions.
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- Coordinate travel, accommodation, and local arrangements whenever required.
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- Manage courier, postal, and dispatch activities.
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- Support recent-joiner facility requirements such as seating, ID cards, access, and basic arrangements.
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- Prepare administrative MIS reports and submit periodic updates to management.
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- Handle urgent administrative requirements and provide timely operational support.
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- Perform any other administrative and facility-related responsibilities assigned by management.
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Requirementsnn
- Qualification: Any Bachelor's Degree.
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- Experience: 3–7 years of experience in Administration / Facility Management / General Administration.
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- Strong vendor and manpower coordination skills.
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- Good communication and interpersonal skills.
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- Ability to manage multiple administrative activities simultaneously.
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- Good knowledge of MS Office / Excel and administrative documentation.
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- Strong problem-solving and negotiation skills.
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- Ability to coordinate with employees, vendors, security, workers, landlords, and management.
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- Should be organized, responsible, proactive, and capable of handling day-to-day operational challenges independently.
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Preferred SkillsnAdministration | Facility Management | Vendor Management | Security Management | Housekeeping | Transport Coordination | Canteen Management | Manpower Coordination | Inventory & Stationery | Asset Management | Workplace Safety | MIS Reporting

What We Offern

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- Professional and growth-oriented work environment
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- Opportunity to manage end-to-end administrative operations
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- Career growth and learning opportunities
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- Exposure to facility and operational management
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nE-MAIL: [email protected]

📌 Administrative Manager (Ahmedabad)
🏢 Q TECHNOLOGY PRIVATE
📍 Ahmedabad