:
Maintain and update records of company assets, inventory, and materials across branches.
Track asset allocation, transfers, repairs, replacements, and periodic verification.
Monitor office supplies and coordinate procurement based on branch requirements.
Collect quotations, coordinate purchase orders, deliveries, and maintain procurement records.
Coordinate with vendors for maintenance, housekeeping, facility, and administrative services.
Monitor vendor performance, service quality, quotations, invoices, and pending requirements.
Coordinate facility requirements including electrical, plumbing, AC, furniture, internet, and housekeeping.
Support seating arrangements, workplace facilities, employee amenities, and onboarding requirements.
Supervise housekeeping and cleaning staff and monitor attendance, schedules, and cleanliness standards.
Coordinate housekeeping payroll inputs and maintain related records.
Support current branch openings and expansions, including furniture, equipment, utilities, signage, and infrastructure setup.
Track AMC contracts, expiry dates, renewals,



maintenance schedules, and service follow-ups.
Coordinate movement of assets, inventory, documents, and materials between branches.
Prepare administrative, facility, inventory, and procurement reports and maintain proper documentation.
Coordinate with HR, Finance, IT, Operations, vendors, and branch teams to resolve administrative requirements.
Handle urgent administrative and facility-related issues and ensure timely closure.

Requirements & Skills:
Experience in administration/facility management.
Robust coordination and follow-up skills.
Vendor and inventory management.
Basic procurement knowledge.
Good communication and MS Office skills.
Robust documentation and problem-solving skills.
Ability to manage multiple tasks and branches.

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits
Cell phone reimbursement
Internet reimbursement
Paid sick time
Paid time off

Work Location: In person

📌 Administrative Assistant Kochi
🏢 UGI - UNITED GROUP OF INITIATIVES
📍 Kochi