PERSONAL ASSISTANT (PA) – ESTATE DEPARTMENT

Position Overview

We are looking for a professional, organized and proactive Personal Assistant to provide administrative and coordination support to the Head – Estate Department and ensure smooth day-to-day functioning of Estate-related activities across the University.

Educational Qualification & Experience

Bachelor’s degree in any discipline with minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant or Secretary Experience in a university, educational institution, real estate, facilities or infrastructure workplace will be preferred.

Key Responsibilities
Manage the Head – Estate’s calendar, meetings, appointments and daily schedules.
Coordinate with Estate, Engineering, Maintenance, Security, Housekeeping and other University departments.
Draft letters, emails, reports, presentations, notices and official communications.
Maintain confidential records, files, documents and Estate-related correspondence.
Coordinate meetings,



prepare minutes and track action items and follow-ups.
Follow up on maintenance, infrastructure, vendor and facility-related matters as directed.
Coordinate with contractors, vendors and external stakeholders when required.
Assist with reports, MIS, documentation and departmental reviews.
Handle sensitive information with confidentiality and discretion.
Undertake other administrative responsibilities assigned by the Head – Estate.

Required Skills
Excellent communication and qualified drafting skills.
Fluency in English, Hindi and Gujarati is Mandatory.
Preference will be given to local candidates of Vadodara.
Proficiency in MS Word, Excel and PowerPoint is Mandatory
Strong coordination, follow-up and time-management skills.
Ability to multitask, prioritize and work independently.
Robust confidentiality, discretion and attention to detail.

📌 Personal Assistant Estate Vadodara
🏢 Parul University
📍 Vadodara