Summary:

Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.

Duties & Responsibilities:

Accounts Payable
Be the main point of contact for questions and issues communicated for your Germany region.
Group mailbox monitoring, handle vendor and offshore queries
Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing
Review critical supplier invoice are processed and paid before payment due date
Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
Employee expense reimbursement audit and payment
Weekly reconciliation of payment disbursed with bank statement
Process intercompany invoices
Clearing intercompany invoice through IC funding & netting
Active participation in Month-end / Quarter-end Close process.




Valuable understanding of Sub-Ledger process and accounting concepts
Review and execute subledger month close activity
Helping team with SOX Audit and Internal Audit
Reporting and Reconciliations
Weekly review of AP hold report and prepare the commentary to transparent the hold invoices
Invoice statement reconciliation for key vendors
Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
Monthly review of key control accounts
Review of potentional duplicate invoices
Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference
Process Transformation
Support clean -up of aged invoices
Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders

Pre-Requisites / Skills / Experience Requirements:

📌 Ap Administrator 4 Pune
🏢 Viavi Solutions
📍 Pune