JD FOR FINANCE EXECUTIVE

1. Roles and Responsibilities

A. Day-to-Day Accounting in ERP

- Enter daily purchase invoices, sales invoices, receipts, payments and journal entries in ERP.

- Verify accounting entries against supporting invoices and approved documents.

- Maintain purchase, sales, expense and general ledger records.

- Ensure all transactions are recorded under the correct ledger and cost centre.

- Identify missing entries and coordinate with the concerned departments for corrections.

B.

Daily Bank

Reconciliation

- Perform daily bank reconciliation for company bank accounts.

- Match bank statement transactions with entries recorded in ERP.

- Track customer receipts, vendor payments, bank charges and other transactions.

- Identify unreconciled items and follow up for timely resolution.

- Update daily bank balances and support the preparation of fund flow statements.

C.

Accounts

Payable and Vendor Payments

- Record and verify vendor purchase invoices against purchase orders and supporting documents.

- Maintain vendor ledgers and track outstanding payments.

- Prepare vendor-wise pending payment statements.

- Follow up with the purchase and operations teams for pending invoices and supporting documents.

- Prepare payment details for review and approval by the Finance Manager.

- Ensure payments are processed only after the required approvals.

D.

Accounts

Receivable and Franchise Accounting

- Record customer and franchise sales invoices, receipts and advances.

- Maintain franchise-wise outstanding balances and advance receipts.

- Reconcile customer and franchise ledgers.

- Follow up with the sales and franchise operations teams regarding pending receipts and invoice discrepancies.

- Assist in tracking franchise-related invoices, machinery charges, royalty and other applicable charges.

E. GST, TDS and Statutory Compliance Support





- Prepare and maintain GST-related sales and purchase data from ERP.

- Assist in preparing GSTR-1 reports and reconciling sales invoices with ERP records.

- Reconcile purchase invoices with GSTR-2B for input tax credit verification.

- Verify GSTIN, HSN codes, taxable values and GST calculations.

- Assist in TDS deduction calculations and maintain TDS working records.

- Support e-way bill generation and maintain dispatch-related documentation.

- Prepare supporting data for GST and TDS filings within the prescribed internal timelines.

F.

Sales

Invoice and Dispatch Coordination

- Verify sales orders and invoice details before processing.

- Coordinate with the sales, warehouse and logistics teams for dispatch documentation.

- Assist in e-way bill preparation and invoice-related documentation.

- Track pending sales invoices and resolve discrepancies between sales orders, invoices and dispatch records.

- Maintain proper records of invoices and delivery-related documents.

G. Inventory and Purchase Accounting

- Record purchase invoices relating to raw materials, finished goods, packaging materials and other business requirements.

- Coordinate with the purchase and warehouse teams for invoice and stock discrepancies.

- Assist in reconciling inventory records with Odoo ERP.

- Support stock verification and inventory valuation activities.

- Maintain supporting documents for inventory adjustments and stock movements.

H. Daily, Weekly and Monthly MIS





- Prepare daily bank balance and receipt/payment summaries.

- Update accounts payable and receivable reports.

- Prepare weekly pending payment and invoice status reports.

- Assist in preparing weekly fund flow statements and cash flow information.

- Prepare expense summaries and other finance reports required by the Finance Manager.

- Provide accurate data for monthly financial reporting and management review.

1. Required Skills

- Basic accounting knowledge and understanding of debit and credit entries.

- Working knowledge of MS Excel, including SUM, SUMIF/SUMIFS, VLOOKUP/XLOOKUP and PivotTables.

- Familiarity with Tally, ERP or similar accounting software.

- Basic understanding of GST, TDS, accounts payable and accounts receivable.

- Valuable numerical accuracy and attention to detail.

- Ability to maintain proper documentation and coordinate with internal departments.

- Willingness to learn and complete assigned tasks within deadlines.

1. Candidate Profile for HR

- Minimum 1 year of experience in Finance & Accounts.

- B.Com / M.Com / BBA Finance qualification.

- Candidates with practical accounting entry and bank reconciliation experience preferred.

- Basic GST, TDS and Excel knowledge required.

- Experience in ERP preferred.

- Candidates should be comfortable handling routine accounting work and coordinating with different departments.

1. Scope of Responsibility

The Finance Executive will be responsible for executing routine finance and accounting activities, maintaining accurate ERP records, preparing reconciliations and supporting reports. Final payment approvals, statutory filing review, fund flow planning, budgeting, financial closing and management reporting will remain under the supervision of the Finance Manager.

📌 Walk-in || Finance Executive (Chennai)
🏢 South Asian Foods
📍 Chennai