Job Title: Procurement & Vendor Coordinator Executive

No. of Vacancies: 1

Company: Rajesh Sharma Interior Designer LLP

Location: AC Market, Kolkata

Employment Type: Full-Time

Work Location: Work From Office

Department: Procurement / Operations

Salary: ₹15,000 – ₹25,000 per month (based on experience and qualifications)

Experience Required: 2–5 year

About the Role

We are looking for a Procurement & Vendor Coordinator Executive to manage day-to-day procurement activities, vendor coordination, material sourcing, purchase follow-ups, and delivery schedules for our interior design and furniture-related projects.

The candidate will be responsible for ensuring that required materials are procured on time, at the right quality and price, while maintaining proper coordination between vendors, project teams, designers, accounts, and management.

Key Responsibilities

- Handle day-to-day procurement and purchasing activities for interior and furniture projects.
- Source materials, products, hardware, fittings, furniture items, electrical items, civil materials, and other project requirements.
- Identify and coordinate with existing and new vendors, suppliers, manufacturers, and contractors.
- Obtain quotations from multiple vendors and prepare quotation comparison statements.
- Negotiate prices, payment terms, delivery schedules, and other commercial terms with vendors.
- Prepare and process Purchase Orders (POs) as per approved requirements.
- Follow up with vendors regarding order confirmation, production, dispatch, and delivery.
- Coordinate with project/site teams to understand material requirements and delivery timelines.
- Ensure materials are delivered to the correct site/location within the required timeline.
- Coordinate with vendors regarding material quality, quantity, specifications,



and replacement of defective or incorrect materials.
- Maintain proper records of purchase orders, quotations, invoices, delivery challans, vendor details, and payment status.
- Coordinate with the Accounts Department regarding vendor bills, invoices, advances, and pending payments.
- Maintain an updated vendor database including contact details, product categories, rates, payment terms, and performance history.
- Track pending procurement items and provide regular updates to management and concerned departments.
- Coordinate with designers and project managers to ensure materials are procured according to approved specifications.
- Support cost control by identifying alternative vendors and cost-effective material options without compromising quality.
- Monitor market prices and maintain awareness of commonly used interior, construction, furniture, and hardware materials.
- Resolve procurement-related issues such as delayed deliveries, shortages, damaged materials, incorrect specifications, and vendor disputes.
- Maintain proper documentation and ensure procurement processes are followed as per company requirements.

Key Skills Required

- Good knowledge of procurement and vendor management.
- Experience in sourcing materials for interior design, furniture, construction, or related industries will be preferred.
- Good negotiation and communication skills.
- Strong vendor follow-up and coordination ability.




- Knowledge of interior/furniture materials, hardware, fittings, and related products will be an advantage.
- Positive knowledge of MS Excel / Google Sheets for quotation comparison, purchase tracking, and MIS reporting.
- Ability to maintain proper documentation and records.
- Good organizational and time-management skills.
- Ability to handle multiple purchase requirements simultaneously.
- Strong attention to detail and cost-conscious approach.
- Ability to coordinate effectively with Design, Site, Project, Accounts, and Management teams.

Educational Qualification

- Graduate in any discipline.
- Diploma/Degree in Procurement, Supply Chain, Business Administration, Interior Design, Civil Engineering, or a related field will be an advantage.

Preferred Experience

Candidates with experience in any of the following industries will be preferred:
- Interior Design
- Furniture Manufacturing
- Construction
- Real Estate
- Building Materials
- Modular Furniture
- Hardware & Fittings
- Electrical / Plumbing Materials
- Architectural Products

Candidate Profile

The ideal candidate should be proactive, organized, commercially aware, and strong in vendor communication and follow-up. The candidate must be comfortable working in a fast-paced project environment and should be able to manage multiple procurement requirements while meeting strict deadlines.

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s)

- Can you commute to AC Market, Shakespeare Sarani regularly?
- Are you an immediate joiner?
- How many years of experience do you have as a Procurement & Vendor Coordinator Executive?
- Are you comfortable with the salary range of ₹15,000 to ₹20,000?

Work Location: In person

📌 Procurement & Vendor Coordinator Executive (Kolkata)
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