About the role

Simreka is looking for a highly organised and proactive Admin & HR Operations Executive to take ownership of the day-to-day operational needs of our India office.

This is a hands-on role for someone who can ensure that the office runs smoothly, employees get the support they need, administrative work gets closed on time, and management has accurate reports and information.

You will work closely with the leadership team, employees, recruitment candidates, vendors, payroll/HR partners and other service providers.

Key Responsibilities1. Office & Facilities Management

Own the day-to-day functioning of the Bangalore office.

- Manage office supplies, stationery, pantry and equipment
- Coordinate housekeeping, maintenance, repairs, internet and other facilities
- Coordinate with landlord/building management
- Manage office vendors and service providers
- Maintain vendor records, quotations, invoices and contracts
- Track office expenses and recurring payments
- Ensure office infrastructure and facilities are operational
- Coordinate repairs, replacements and maintenance activities
- Maintain inventory of office equipment and assets
- Ensure visitors and meetings are properly coordinated

The expectation is simple: if something in the office needs to get fixed, arranged, purchased or followed up, you own getting it done. 2. Employee Administration

Act as the first point of contact for day-to-day employee administrative requirements.

- Employee onboarding and joining documentation
- Employee offboarding and exit formalities
- Maintain employee records and documentation
- Coordinate attendance and leave records
- Coordinate employee ID/access requirements
- Coordinate laptops, equipment and other joining requirements
- Maintain employee-related trackers
- Respond to routine employee administrative queries
- Coordinate internal announcements and employee communications




- Ensure employee documentation remains complete and up to date

3. Recruitment Coordination Support Simreka's hiring activities.

- Post job openings on relevant platforms
- Screen CVs against defined requirements
- Coordinate candidate communication
- Schedule interviews
- Maintain candidate trackers
- Coordinate interview logistics
- Follow up with candidates and interviewers
- Coordinate offer documentation and joining formalities
- Coordinate with recruitment consultants when required
- Maintain recruitment pipeline reports

This is recruitment coordination, not necessarily ownership of technical candidate assessment. 4. HR Operations

Support the company's HR processes and external HR/payroll partners.

- Coordinate monthly attendance and payroll inputs
- Maintain employee master data
- Coordinate leave and attendance information
- Maintain HR documentation
- Coordinate employee letters and certificates
- Track probation periods and important employee dates
- Coordinate insurance/benefit administration
- Coordinate with payroll, HR and compliance consultants
- Track statutory/compliance documentation and deadlines
- Maintain confidentiality of employee information

5. Management Reporting & MIS Prepare accurate and timely reports for management.

- Employee headcount reports
- Recruitment pipeline reports
- Attendance and leave reports
- Office expense reports
- Vendor/payment trackers
- Asset and inventory reports
- HR operations trackers
- Recruitment status reports
- Monthly operational dashboards




- Ad-hoc management reports and presentations

Strong Excel/Google Sheets skills are therefore important. 6. General Management Support

Support the leadership team with operational execution.

- Prepare presentations, reports and spreadsheets
- Maintain action-item trackers
- Follow up with employees/vendors/service providers
- Coordinate meetings and visitors
- Track deadlines, renewals and subscriptions
- Maintain documentation
- Ensure assigned actions are actually closed

The role requires someone who is comfortable following something through from this needs to be done” to “this is completed.” What we are looking forExperience
- 3–6 years of experience in administration, office operations, HR operations or a similar role
- Experience supporting an organisation of approximately 20–50 employees
- Experience coordinating recruitment and employee onboarding
- Experience managing vendors and office facilities
- Experience maintaining reports, trackers and documentation
- Experience working directly with management is preferred

Skills
- Strong organisational and follow-up skills
- Good Excel / Google Sheets skills
- Positive MS Office / Google Workspace knowledge
- Good written and spoken English
- Strong communication and coordination ability
- Ability to maintain accurate records
- Ability to manage multiple activities simultaneously
- Comfortable working independently
- Good vendor and service-provider management
- High level of confidentiality and discretion

Personality We need someone who is:
- Proactive rather than reactive
- Organised and detail-oriented
- Comfortable chasing people for closure
- Practical and solution-oriented
- Comfortable dealing with employees at all levels
- Reliable with deadlines
- Comfortable handling confidential information
- Able to work without being given instructions for every small task

📌 Office Operations - HR Executive (Bengaluru)
🏢 Simreka
📍 Bengaluru