Office Administrator

Company: CLINISYD Research Global Solutions Pvt. Ltd.

Position: Office Administrator / Admin Executive

Employment Type: Full-Time

Job Summary

CLINISYD Research Global Solutions Pvt. Ltd. is looking for a responsible, organized, and professional Office Administrator to support day-to-day office administration, client communication, invoicing coordination, documentation, and internal team reporting.

The candidate will act as an important coordination point between clients, management, and internal team members and should possess good communication, organizational, and computer skills.

Key Responsibilities

Client Communication & Coordination

- Attend and manage incoming client and business-related calls professionally.
- Manage routine client emails and official correspondence.
- Follow up with clients regarding pending information, documents, invoices, payments, and other administrative requirements.
- Maintain proper records of important client communications.
- Escalate important client requests and concerns to management promptly.
- Coordinate meetings, calls, and follow-up activities as required.

Office Administration

- Manage day-to-day office administrative activities.
- Maintain office files, records, registers, correspondence, and documentation.
- Coordinate office supplies, vendors, utilities, and other administrative requirements.
- Maintain systematic electronic and physical filing of documents.
- Support management with routine administrative and operational activities.
- Ensure assigned administrative activities are completed within timelines.

Invoice Preparation & Payment Follow-up

- Prepare invoices based on approved information and supporting documents.
- Maintain records of invoices raised, submitted, paid, and pending.
- Send invoices and supporting documents to clients.




- Follow up with clients regarding invoice acknowledgement and payment status.
- Coordinate with management/accounts for payment reconciliation and outstanding invoices.
- Maintain an updated invoice and payment follow-up tracker.

Team Coordination & Reporting

- Coordinate with team members regarding assigned activities and timelines.
- Collect daily/weekly work updates from team members.
- Maintain task and activity trackers.
- Follow up on pending tasks and communicate delays to management.
- Prepare consolidated team status reports for management review.
- Support management in monitoring completion of assigned responsibilities.

Required Skills
- Good written and verbal communication skills.
- Professional telephone and email communication.
- Good knowledge of MS Word, MS Excel, email, and basic computer applications.
- Basic understanding of invoice preparation and payment follow-up.
- Good documentation and record-management skills.
- Ability to coordinate with multiple team members and clients.
- Strong follow-up and organizational skills.
- Ability to maintain confidentiality of company and client information.
- Responsible, punctual, and willing to take ownership of assigned work.

Educational Qualification Any Bachelor's Degree – B.Com, BBA, BBM, BA, B.Sc. or equivalent qualification.

Freshers with good communication and computer skills may also apply. Candidates with previous experience in office administration, client coordination, invoicing, back-office operations, or executive assistance will be preferred.

Preferred Candidate

We are looking for a candidate who is organized, dependable, skilled in communication, proactive in follow-ups, and comfortable taking responsibility for day-to-day office coordination.

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance

Work Location: In person

📌 Office Administrator (Jalahalli West)
🏢 CLINISYD Research Global Solutions
📍 Jalahalli West