We’re Hiring | Manager – Purchase & Vendor Development

Institutional Catering & Food Services

Company: K Star Food & Hospitality Services

Base Location: Thane, Maharashtra

Employment Type: Full-time

Compensation: Up to ₹8.40 lakh annual CTC—equivalent to ₹70,000 monthly CTC—depending on relevant experience and capability

Travel: Approximately 70% initially, reducing to around 30% once vendor arrangements and procurement processes are established

About the Role

K Star Food & Hospitality Services, operates institutional catering, hostel messes, corporate and industrial canteens, and allied food services.

We are looking for a hands-on purchase professional to help establish a structured Purchase Department for an assigned operating portfolio under the Business Head’s leadership.

The role requires personally visiting operating sites, nearby mandis and wholesale markets, developing reliable vendors, negotiating commercial terms, organising purchases and coordinating vendor payment requirements with our existing Accounts team.

You should be comfortable working independently in the field and converting market knowledge into documented, measurable improvements.

Key Responsibilities

1. Site Visits and Vendor Development

- Visit assigned sites to understand existing suppliers, purchase volumes, material quality, delivery arrangements and procurement challenges.
- Personally visit nearby mandis, wholesale markets, distributors and manufacturers to identify suitable suppliers.
- Develop vendors for vegetables, fruits, groceries, staples, spices, dairy, bakery, eggs, poultry and other applicable food categories, along with recurring housekeeping and kitchen consumables.
- Compare vendors on quality, delivered cost, credit period, delivery reliability and replacement terms.
- Arrange samples and supply trials with site teams before recommending vendor approval.
- Develop reliable backup suppliers for critical categories.

2. Purchase Planning and Commercial Control

- Consolidate site requirements and review indents against stock, consumption, meal volumes and existing orders.
- Negotiate rates, credit terms, delivery schedules and replacement conditions within approved authority.
- Prepare comparative statements, maintain approved rates and coordinate purchase orders and deliveries.




- Identify opportunities for direct sourcing, consolidated buying and regional rate agreements.
- Resolve supply shortages, incorrect rates, short deliveries and vendor-related quality issues with site teams.
- Track purchase-price variations and demonstrate savings without compromising agreed quality or service.

3. Vendor Payment Planning and Account Coordination

- Maintain visibility of vendor credit terms, payment due dates, outstanding balances and unresolved disputes.
- Collect vendor statements and coordinate reconciliation with the Accounts team.
- Resolve commercial differences involving rates, quantities, returns, shortages and credit notes.
- Prepare a weekly vendor payment proposal highlighting due payments, overdue amounts and supply risks.
- Maintain a rolling four-week forecast of purchase-related cash requirements.
- Communicate approved payment schedules to vendors and follow up on commitments.

The existing Accounts team will support accounting entries, ledger verification and payment processing. This role owns purchase coordination and commercial follow-through within the company’s approval process. 4. Establish Practical Purchase Systems

- Build and maintain a site-wise and category-wise vendor database.
- Introduce simple formats for market surveys, quotation comparisons, approved rates, purchase tracking and vendor reviews.
- Coordinate timely submission of invoices and goods receipt records from sites.
- Maintain clear records of negotiations, approvals and commercial commitments.
- Submit a concise weekly report covering vendor development, purchases, savings, pending supplies and payment requirements.

Candidate Requirements

- Preferably 5–8 years of relevant purchase or vendor-development experience. Candidates with strong practical capability may also be considered outside this range.
- Hands-on food procurement experience is essential, including perishables and groceries.




- Experience in institutional catering, industrial canteens, hostel messes, central kitchens or multi-unit food-service operations is strongly preferred.
- Demonstrated experience personally visiting mandis and wholesale markets and developing vendors.
- Ability to negotiate quality, delivered prices, credit terms and reliable supply arrangements.
- Working knowledge of purchase orders, goods receipt records, vendor statements and reconciliation.
- Practical Excel or Google Sheets skills for comparisons, purchase tracking and reporting.
- Willingness to be based in Thane and undertake the stated travel.
- Integrity, commercial judgement and consistent follow-through.
- Graduation preferred; relevant practical experience will receive substantial weight.

First 90 Days

- Map assigned sites, existing vendors, rates, credit terms and procurement gaps.
- Visit priority sites and nearby sourcing markets.
- Develop and trial alternative vendors for critical categories.
- Implement a vendor database, rate comparisons and purchase tracker.
- Establish weekly payment planning with Accounts.
- Present verified savings opportunities and a practical procurement improvement plan.

What We Offer

- Chance to build a purchase function with direct leadership involvement.
- Ownership of vendor development and procurement improvements across an assigned portfolio.
- Support from existing Accounts and site teams.
- Approved business travel and related expenses reimbursed separately under company policy.

How to Apply

Email your CV to [email protected]

Subject: Application – Manager Purchase & Vendor Development – [Your Name]

Please include

- Current location and willingness to work from Thane.
- Current and expected annual CTC.
- Notice period.
- Food categories and number of sites handled.
- Approximate monthly purchase value managed.
- One example of a vendor you personally developed or a procurement saving you delivered.
- Confirmation of willingness to travel approximately 70% initially.

Please apply if your experience includes direct food sourcing, market visits and vendor negotiation, and your expected CTC is within the stated budget.

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📌 Manager – Purchase & Vendor Development (Thane)
🏢 K Star Food and Hospitality Services
📍 Thane