Job Summary

We are hiring an Event Operations Production Manager to run everything on the ground at MedhaviOne events. You own the plan, the venue, the vendors and the live event, from venue handover to teardown.

Why now An event is judged on the day. Guests see none of the planning, only the result.

- The venue is ready before the first guest arrives.
- Production matches the approved design.
- Speakers and VIPs are looked after from arrival to departure.
- When something breaks, the guest never sees it.

Ideas are the easy part. Delivery is what people remember. We need someone who stays calm on show day, and who plans so well that most problems never happen. You work alongside the Programme Events Manager, who owns concept and content. You own how the event is built and run.

What you will do

You own how the event is built and run.

- Turn briefs into operating plans: checklists, timelines, run-of-show documents and responsibility matrices.
- Visit sites and judge venues on capacity, layout, access, branding and guest movement.
- Run production and fabrication: stage, sets, branding, lighting, sound, AV and power. Check every element against approved specifications.
- Brief, compare and manage vendors. Keep scope, commercials and timelines transparent, and step in when a vendor slips.
- Lead the live event: registration, seating, hospitality, speaker handling, backstage and event flow.
- Plan speaker and VIP logistics: arrival, stay, transfers and green rooms.
- Set operational budgets and track spend, purchase orders and invoices with finance. Save cost without cutting quality.
- Flag risks early and keep a contingency plan ready.
- Close every event properly: venue hand back, inventory, vendor closure and a review.
- Turn learnings into SOPs, checklists, templates and a vendor database.

What you will deliver: master operations plan, run-of-show, site assessments,



vendor briefs and scopes, budget against actuals, post-event closure report, and event SOPs. Who we are looking for

Must have

- 4-7 years of work experience, with strong event-agency experience in corporate events, conferences, exhibitions, live productions or experiential marketing.
- Events you have run on the ground, from venue handover to teardown, and can show.
- Strong vendor and venue management skills.
- Confidence reading production drawings, layouts and technical specifications.
- The ability to run several events and vendors at once without dropping quality. Good to have
- A ready network of production, fabrication, AV, hospitality, transport and manpower vendors.
- Experience with budgets, procurement and vendor commercials.
- Experience building SOPs and templates that a team then uses.

How you work

- Hands-on. You are on the ground when it matters.
- Solution-first. You bring the fix along with the problem.
- Detail-driven. You meet deadlines, and flag early when you cannot.
- Calm and discreet. You resolve issues with speed, and the guest never notices.
- Proud of your work. You deliver events you would put your name on. What you get
- The ground is yours. You own execution from handover to teardown.
- Real scale. You deliver events for 600+ enterprise partners, leaders, institutions and a university campus.
- A say in how we work. You build the SOPs, templates and vendor base that every future event runs on.
- Direct access. You work with the leadership team, Finance and every function that touches an event.
- Visible work. Your delivery is seen, and remembered, by leaders and partners.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager-Event Operations & Production (Gurugram)
🏢 Medhavi Skills University
📍 Gurugram