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Experience: 1+ yrs

Location: Surat, Gujarat, India

Job Type: Full-time

We are looking for a detail-oriented Import-Export Executive to manage import-export documentation, shipment paperwork, and coordination related to factory loading, dispatch, and logistics operations.

The role is suited for someone with practical experience in import-export documentation, logistics coordination, shipping paperwork, and record management. The ideal candidate should be organised, accurate, and comfortable coordinating with internal teams, transporters, logistics partners, and external stakeholders.

Key Responsibilities

- Handle day-to-day import-export documentation and maintain accurate transaction records.
- Prepare and maintain invoices, packing lists, shipping documents, and other logistics paperwork.
- Coordinate with internal teams to complete documentation required for factory loading and dispatch.
- Ensure all required documents are prepared, verified, and available before shipment or dispatch.
- Coordinate with transporters, logistics partners, and relevant external parties for smooth dispatch operations.
- Maintain records of import-export transactions, shipments, dispatches, and supporting documentation.
- Track and follow up on pending shipment and dispatch-related documents.
- Assist in coordinating import and export shipments and ensure documentation is completed within required timelines.




- Maintain organised physical and digital filing systems for import-export and logistics documents.
- Support documentation related to factory loading, transportation, and dispatch activities.
- Coordinate with relevant stakeholders to resolve documentation gaps or discrepancies.
- Assist the team with additional import-export, logistics, and documentation requirements as needed.

What Makes You a Great Fit
- 1+ years of relevant experience, preferably 2+ years, in Import-Export, logistics documentation, dispatch coordination, or a similar role.
- Basic understanding of import-export processes and shipping documentation.
- Familiarity with invoices, packing lists, shipment documents, dispatch records, and logistics paperwork.
- Robust documentation, filing, and record-keeping skills.
- Good attention to detail and accuracy when handling operational documents.
- Strong coordination and follow-up skills with internal teams, transporters, and external stakeholders.
- Basic proficiency in MS Office, particularly MS Excel and email communication.
- Good verbal and written communication skills.
- Ability to manage multiple documentation requirements and meet dispatch timelines.
- Proactive approach to identifying missing information and following up for timely closure.
- Ability to work effectively in a factory, logistics, or operations-oriented environment.
- Graduate degree in any discipline is preferred.

📌 Import Export Executive (Surat)
🏢 Weekday AI
📍 Surat