- Job Purpose To support and manage day-to-day Human Resources and Administration activities, including recruitment, employee records, attendance, payroll coordination, statutory compliance, employee engagement, training, and general HR administration.

The HR Executive will ensure effective implementation of HR policies and procedures and provide timely support to employees and management.

- Key ResponsibilitiesA. Recruitment & Manpower Planning

- Coordinate the recruitment process for permanent, temporary, trainee, and contract employees.
- Prepare and publish job descriptions and recruitment requirements.
- Source candidates through recruitment portals, references, consultants, institutions, and other channels.
- Screen applications and conduct preliminary interviews.
- Coordinate technical and final interviews with the concerned department.
- Complete pre-employment documentation and joining formalities.
- Maintain an updated manpower requirement and recruitment status.

B. Joining & Employee Induction
- Complete employee joining formalities and documentation.
- Verify educational, experience, identity, and other relevant documents.
- Conduct employee induction and orientation programmes.
- Explain company policies, rules, attendance procedures, safety requirements, and employee benefits.
- Coordinate allocation of ID cards, uniforms, PPE, access facilities, and other requirements.

C. Employee Records & HR Documentation
- Maintain personnel files and employee master records.
- Ensure timely updating of employee personal, employment, salary, attendance, and statutory information.
- Maintain HR registers, records, forms, and other required documentation.
- Ensure confidentiality and proper control of employee information.
- Issue employment-related letters such as appointment, confirmation, transfer, promotion, increment, experience, relieving, and other letters as authorized.

D. Attendance & Leave Administration
- Monitor daily attendance, absenteeism, late coming, overtime, shift schedules, and leave records.
- Maintain attendance records and coordinate corrections with employees and department heads.
- Prepare monthly attendance data for payroll processing.
- Monitor leave balances and ensure compliance with company leave policies.
- Prepare attendance and absenteeism reports for management review.

E. Payroll Coordination
- Coordinate with the payroll/accounts team for monthly salary processing.
- Verify attendance, overtime, leave, incentives, deductions, and other payroll inputs.
- Ensure timely submission of payroll-related information.
- Assist in resolving employee salary and payroll-related queries.
- Maintain payroll-related records and reports.

F. Statutory Compliance
- Assist in ensuring compliance with applicable labour laws and statutory requirements.
- Maintain records relating to PF, ESI, Qualified Tax,



Labour Welfare Fund, Bonus, Gratuity, Minimum Wages, Shops & Establishments / Factories requirements, and other applicable statutory matters.
- Coordinate with consultants and statutory authorities as required.
- Maintain statutory registers, returns, notices, and compliance records.
- Support statutory inspections and audits.

G. Training & Development
- Identify training requirements in coordination with department heads.
- Prepare and maintain the annual training calendar.
- Coordinate internal and external training programmes.
- Maintain training attendance, feedback, evaluation, and effectiveness records.
- Support induction, skill development, safety, quality, and awareness training programmes.

H. Performance Management
- Coordinate employee performance appraisal activities.
- Maintain appraisal records and ensure timely completion of appraisal processes.
- Coordinate probation confirmation and performance review processes.
- Assist management in implementing performance improvement initiatives.

I. Employee Relations
- Address routine employee queries and grievances.
- Coordinate with department heads to resolve employee-related issues.
- Support employee engagement and welfare activities.
- Maintain a positive and professional work environment.
- Assist in disciplinary matters in accordance with company policies and applicable requirements.

J. HR Policies & Procedures
- Assist in implementing HR policies, procedures, and systems.
- Ensure employees are aware of applicable company rules and procedures.
- Review HR processes and recommend improvements.
- Maintain HR-related SOPs, formats, and documented procedures.

K. HR & ISO/QMS Support
- Maintain HR records required under the organization's Quality Management System.
- Support internal and external audits relating to HR and Administration.
- Maintain training records, competency records, skill matrices, and related documents.
- Ensure HR documentation is maintained as per ISO requirements.

L. Administration
- Support day-to-day office and factory administration activities.
- Coordinate housekeeping, security, transport, canteen, uniforms, employee welfare, and other administrative requirements, as applicable.
- Maintain administrative records and vendor/service-provider coordination.
- Support management in organizing meetings, events, employee welfare activities, and other company programmes.

3. Key Performance Indicators (KPIs)
- Recruitment and manpower fulfilment




- Employee turnover / attrition
- Attendance and absenteeism control
- Timely payroll input submission
- Statutory compliance
- Employee grievance resolution
- Training completion and effectiveness
- Employee documentation accuracy
- Timely completion of performance appraisals
- HR audit compliance
- Employee engagement and welfare activities

4. Authority The HR Executive shall have authority to:
- Obtain required employee information and documents.
- Coordinate recruitment activities as authorized.
- Maintain and update HR records.
- Coordinate with department heads regarding attendance, leave, manpower, and employee-related matters.
- Escalate employee grievances, disciplinary matters, and compliance issues to the HR Manager / Management.

5. Qualification

Essential:

- Bachelor’s Degree in Human Resources, Business Administration, Commerce, or a related discipline.

Preferred:

- MBA / PG Diploma in Human Resource Management.
- Knowledge of labour laws and statutory compliance.
- Knowledge of HRMS / payroll software and MS Office.

6. Experience
- 2–5 years of experience in HR / Personnel / Administration.
- Experience in a manufacturing or engineering organization is preferred.
- Experience in recruitment, attendance, payroll coordination, statutory compliance, employee records, and training will be an advantage.

7. Technical Competencies
- Recruitment and selection
- Employee documentation and HR records
- Attendance and leave management
- Payroll coordination
- HRMS / ERP systems
- Labour law and statutory compliance
- Training and development
- Performance management
- Employee grievance handling
- MS Office / Excel
- ISO 9001 HR documentation

8. Behavioural Competencies
- Good communication and interpersonal skills
- Confidentiality and integrity
- Good organizational and documentation skills
- Ability to handle employee queries professionally
- Problem-solving ability
- Time-management skills
- Teamwork and coordination
- Ability to work independently
- Positive and employee-friendly approach
- Attention to detail

9. Key Interfaces The HR Executive shall coordinate with:
- Management
- HR / Administration Department
- Production
- Quality
- Engineering
- Purchase
- Stores
- Accounts / Finance
- Maintenance
- Employees / Workers
- Contractors and manpower agencies
- Statutory authorities and consultants

10. Overall Responsibility The HR Executive is responsible for providing effective HR and administrative support, maintaining accurate employee records, coordinating recruitment and employee lifecycle activities, supporting statutory compliance, and ensuring smooth implementation of HR policies and procedures within the organization.

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits

- Food provided
- Provident Fund

Work Location: In person

📌 HR Executive (Tiruchirappalli)
🏢 CEEYES ENGINEERING INDUSTRIES PVT.
📍 Tiruchirappalli