Job Summary

We are looking for a well-organized and professional Front Office & Administration Executive to manage the day-to-day front-office and administrative activities of the organization.

The role will be responsible for managing the reception, handling calls and visitors, coordinating couriers, maintaining office supplies, coordinating with vendors, supporting travel and accommodation arrangements, and maintaining administrative records and documentation.

The ideal candidate should have good communication and coordination skills, be presentable and professional, and be capable of independently managing routine office administration activities.

Key Responsibilities

Front Office & Reception

- Manage the reception area and ensure a professional experience for visitors and guests.
- Greet and assist visitors, clients and business associates.
- Handle incoming calls, take messages and redirect calls to the appropriate departments.
- Coordinate meeting room requirements and assist with visitor arrangements.
- Maintain visitor and front-office records as required.

Office Administration

- Manage day-to-day administrative requirements of the office.
- Monitor and maintain office supplies, stationery and other consumables.
- Coordinate procurement and replenishment of office supplies as required.
- Maintain proper records of administrative purchases and requirements.
- Coordinate with housekeeping, maintenance and other service providers to ensure smooth office operations.
- Coordinate with vendors and follow up on pending services, supplies and administrative requirements.

Courier & Mail Management

- Manage incoming and outgoing couriers, parcels and official correspondence.




- Maintain appropriate courier records and ensure timely dispatch and receipt of documents.
- Coordinate with courier partners and vendors whenever required.

Travel & Accommodation

- Coordinate travel arrangements including flight/train bookings, accommodation and local transportation for management.
- Coordinate with travel agencies, hotels and other service providers.
- Maintain travel-related records and documentation.

Documentation & Records

- Maintain and organize office documents, files and administrative records.
- Ensure proper filing and easy retrieval of documents when required.
- Assist HR/Admin with preparation and maintenance of routine administrative documentation.
- Maintain confidentiality of company and employee-related information.

General Administrative Support

- Provide administrative support to management and various departments as required.
- Coordinate internal meetings, events and other office activities.
- Support HR/Admin in employee-related administrative requirements.
- Handle other day-to-day administrative responsibilities assigned by the reporting manager.

Required Skills & Qualifications

- Graduate in any discipline.
- 2–3 years of experience in front office, administration, office coordination or a similar role.




- Good verbal and written communication skills.
- Professional and presentable personality.
- Good interpersonal and coordination skills.
- Solid organizational and time-management skills.
- Basic proficiency in MS Office / Google Workspace.
- Ability to coordinate with multiple vendors and internal stakeholders.
- Ability to handle multiple administrative tasks simultaneously.
- Good follow-up and problem-solving skills.
- Should be comfortable handling both front-office and backend administrative responsibilities.

Preferred

- Prior experience in a corporate office environment.
- Experience handling vendors, office supplies and facility-related coordination.
- Experience coordinating travel and accommodation.
- Familiarity with courier management and administrative documentation.

What We Are Looking For We are looking for someone who is responsible, proactive and organized, and who can independently manage the routine front-office and administrative requirements of the office.

The ideal candidate should not be limited to reception duties and should be comfortable taking ownership of office coordination, vendor follow-ups, supplies, travel arrangements, documentation and other administrative activities as required.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):
- Have you independently handled reception and visitor management?
- Do you have experience managing office supplies and coordinating with vendors?
- How soon can you join?

Location:
- Noida, Uttar Pradesh (Required)

Work Location: In person

📌 Front Office & Administration Executive (Noida)
🏢 Qonevo Technologies Private
📍 Noida