Executive Operations Manager

Location: Infocity, Gandhinagar, Gujarat

Work Mode: Work from Office

Employment Type: Full-Time

Reports To: CEO

Shift Timings: US Shift Timings (7:00 PM – 4:00 AM IST)

Role Type: Individual Contributor

About the Role

We are looking for a highly organized and execution-focused Executive Operations Manager to work directly with the CEO and support the Senior Executive Team in driving priorities, accountability, and timely execution.

This role combines executive operations, calendar management, productivity tracking, leadership coordination, and accountability management. This is not a traditional Executive Assistant role; the position requires someone who can work confidently with senior executives and managers, drive follow-through, and escalate execution gaps when necessary.

Key Responsibilities

Executive Operations & Support

- Support the CEO with priorities, schedules, meetings, and key commitments.
- Manage calendars and schedules for the CEO and Senior Executive Team.
- Coordinate leadership meetings, agendas, action items, and follow-ups.
- Handle confidential executive and business information with discretion.

Productivity & Accountability

- Track projects, tasks, deliverables, deadlines, and ownership.
- Follow up with executives and managers to ensure timely completion.
- Monitor daily and weekly KPIs for assigned programs and initiatives.
- Identify delays and execution gaps and escalate them to the CEO when required.

Leadership Coordination

- Coordinate across senior executives, managers, and departments.




- Ensure decisions and commitments from leadership meetings are translated into clear actions.
- Maintain visibility on priorities, dependencies, and outstanding deliverables.

Reporting & Performance Tracking

- Maintain productivity trackers, dashboards, and status reports.
- Provide the CEO with clear visibility into progress, delays, and priorities.
- Prepare a weekly Leadership Priorities & Status Report for the Executive Team.
- Highlight issues requiring management attention or intervention.

Process & Productivity Improvement

- Establish effective systems for tracking tasks, deadlines, and deliverables.
- Improve workflows and processes that support productivity and accountability.
- Ensure consistent use of productivity and project management tools.

Requirements

- 5+ years of relevant experience in Executive Operations, Business Operations, Project Management, PMO, Chief of Staff support, Executive Assistance, or a similar role.
- Experience working directly with a CEO, Founder, CXO, or senior leadership team.
- Strong experience in executive calendar and schedule management.
- Proven experience tracking projects, deliverables, deadlines, and KPIs.
- Ability to professionally follow up with and hold managers/senior stakeholders accountable.




- Strong judgment and confidence to escalate issues when required.
- Excellent communication, organization, and attention to detail.
- Ability to manage multiple priorities independently.
- Robust proficiency in Microsoft Office/Microsoft 365 and Google Workspace.
- Hands-on experience with productivity, project management, task-tracking, or workflow management tools.
- Bachelor's degree in Business, Management, Operations, or a related field preferred.

Key Skills Executive Operations | Calendar Management | Productivity & Accountability | Project & Task Tracking | KPI Monitoring | Leadership Coordination | Communication | Organization | Attention to Detail | Microsoft 365 | Google Workspace | Productivity Tools

Benefits

- Paid time off

Ability to commute/relocate:
- Gandhinagar, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- Have you worked directly with a CEO, Founder, CXO, or Senior Executive Team, including managing executive calendars and schedules?
- Have you been responsible for tracking managers' or senior executives' tasks, deliverables, deadlines, and KPIs, including following up on pending items?
- Do you have hands-on experience with Microsoft 365, Google Workspace, and productivity/project management tools for tracking tasks, deadlines, projects, and performance?

Education:
- Bachelor's (Preferred)

Language:
- English (Required)

Shift availability:
- Night Shift (Preferred)
- Overnight Shift (Preferred)

Work Location: In person

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