About The Role

We are looking for a highly organized and proactive Executive Assistant – Operations & Coordination to support senior management and ensure smooth coordination across business functions. The role involves executive support, follow-ups, MIS/reporting, meeting coordination, documentation, and cross-functional operational coordination.

Key Responsibilities

- Provide comprehensive administrative and operational support to senior management.
- Manage calendars, meetings, appointments, schedules, and follow-ups.
- Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
- Track action points, pending activities, deadlines, and commitments and provide regular follow-ups.
- Prepare MIS reports, presentations, trackers, dashboards, and management reports.
- Maintain and organize important documents, records, correspondence, and reports.
- Coordinate meetings, prepare agendas, record minutes of meetings, and track action items.
- Assist management in monitoring departmental activities and operational deliverables.
- Coordinate with teams such as HR, Finance, Sales, Procurement, Production, Supply Chain, and Administration as required.
- Handle confidential information and maintain a high level of discretion.
- Support business reviews, management meetings, and special projects.
- Monitor and follow up on emails, communications, and important requests on behalf of management.
- Ensure timely communication between management and concerned departments.
- Identify pending issues and proactively coordinate with stakeholders for closure.




- Perform other operational and administrative responsibilities assigned by management.

Required Skills

- Excellent communication and interpersonal skills.
- Strong organizational and coordination abilities.
- Good follow-up and task-management skills.
- Proficiency in MS Excel, PowerPoint, Word, and Outlook/email management.
- Strong reporting and MIS preparation skills.
- Ability to manage multiple priorities and deadlines.
- Good attention to detail and documentation skills.
- Ability to work with senior management and cross-functional teams.
- High level of confidentiality, professionalism, and ownership.
- Strong problem-solving and coordination skills.

Candidate Profile
- Graduate in any discipline; MBA/PG qualification will be an added advantage.
- 3–7 years of relevant experience in Executive Assistant, Management Coordination, Business Coordination, Operations Coordination, or similar roles.
- Candidates with experience supporting senior management/leadership and handling MIS, reporting, follow-ups, and cross-functional coordination will be preferred.
- Must be comfortable working in an in office role in Zirakpur.
- Candidates should be willing to manage a fast-paced, multi-functional work environment.

What We Are Looking For A proactive professional who can act as a strong coordination link between management and various departments, ensure timely follow-ups, maintain accurate reporting, and independently manage day-to-day operational requirements. Skills: skills,business coordination,administrative,calendars,communication

📌 Executive Assistant - Operation & Coordination (Pathankot)
🏢 Majestic Basmati Rice
📍 Pathankot