● Build and manage event workback plans, trackers, and weekly task lists.

● Run internal coordination: capture action items, chase owners, unblock dependencies, and keep timelines honest.

● Maintain a single source of truth: agenda versions, speaker tracker, sponsor deliverables tracker, production requirements, and comms calendar.

● Host recurring cadence calls: set agenda, keep deliverables in check, document outcomes,

send crisp MoMs.

● Coordinate across internal teams: sales, partnerships, marketing, design, editorial, video,

product/tech, finance, and production.

● Translate “what we want” into “what needs doing” with owners, deadlines, and acceptance criteria.

● Escalate early: flag risks, slippages, and decision gaps with options—not problems.

● Manage and track speaker outreach status and confirmations; manage calendars, logistics,

bios/headshots, and consent forms if required.

● Support session operations, coordinate rehearsals and tech checks (calendar, reminders,

readiness tracking).

● Track sponsor commitments and assets: logos, ad units, booth requirements, stage mentions, session formats, lead capture.

● Ensure internal teams deliver sponsor outputs on time and on brand.

● Maintain version control of sponsor signage/creatives and approvals.

● Coordinate deliverables for landing pages, emailers, social posts, and creative deadlines





(execution by marketing/design teams).

● Manage registration ops inputs: FAQs, event info, access policies, etc.

● Maintain audience-facing accuracy across all touchpoints (timings, speaker names, venue details).

● Weekly status updates: what’s done, what’s stuck, decisions needed, next milestones.

● Post-event wrap: collect learnings, update SOPs/templates, archive final docs.

Requirements

● 3–5 years in event coordination, programme ops, project management, or high-velocity cross-functional roles. ● Robust project discipline: timelines, dependencies, meeting hygiene, follow-through. Has to be organised, assertive, and detail-accurate.

● Excellent written communication: clear notes, crisp updates, confident stakeholder nudges.

● Comfortable with spreadsheets and documentation; strong version control instincts.

● Ability to work calmly under pressure; proactive escalation.

Tools: Google Workspace; Excel/Sheets; PM tools like Asana/Trello/Notion/Jira (any one is fine).

● Experience with conferences or B2B events, especially tech/startups.

● Basic familiarity with sponsor deliverables, registration flows, and content production timelines.

● Comfort working with senior stakeholders and external partners.

● Familiarity in working on Webflow, Canva, Slides/PowerPoint.

📌 Events Manager ID 1197 (India)
🏢 MarketScope
📍 India