Key Responsibilities
1. Calendar & Schedule Management
Manage executive calendars and appointments.
Schedule meetings, interviews, and business discussions.
Coordinate meeting invitations and confirmations.
Track upcoming events, deadlines, and commitments.
Send reminders to concerned stakeholders.
2. Communication Management
Screen and prioritize emails, calls, and messages.
Draft skilled emails, letters, and correspondence.
Maintain communication between management and departments.
Record key instructions and follow up on action items.
3. Meeting Coordination
Arrange meeting venues or virtual meeting links.
Prepare meeting agendas.
Take meeting minutes (MOM).
Circulate MOM and track action points.
Follow up on pending commitments.
4. Travel & Accommodation Management
Arrange travel bookings, flights, trains, and local transportation.
Book hotels and accommodation.
Prepare travel itineraries.
Maintain travel expense records.
5. Document Management




Maintain confidential records and files.
Organize digital and physical documents.
Prepare presentations, reports, and business correspondence.
Ensure proper version control of significant documents.
6. Follow-Up & Task Tracking
Maintain daily task trackers.
Follow up with departments on pending activities.
Escalate delays to management when necessary.
Update status reports regularly.
7. Event & Visitor Coordination
Coordinate executive visits and guest meetings.
Arrange hospitality and logistics.
Maintain visitor schedules and records.
Support company events and management functions.
8. Expense & Administrative Support
Process reimbursement requests.
Maintain expense records.
Coordinate office administrative requirements.
Assist in vendor and service coordination.

📌 Personal Assistant Hyderabad (India)
🏢 KS Bakers
📍 India