Job Description

Job Description – APAC Payroll & Finance Operations

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Job Title: Team lead

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Department: Finance & Payroll

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Industry: Staffing / Recruitment / Workforce Solutions

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Employment Type: Full-Time

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CTC – 7,00,000 Lakh- per annum (including 1 month bonus)

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Position Summary

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We are seeking an experienced APAC Payroll & Finance Operations professional to manage end-to-end payroll and finance activities for our staffing operations across APAC countries.

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The role will be responsible for employee timesheet validation, payroll processing, accounts receivable (AR), accounts payable (AP), invoicing, payment processing, payroll reconciliation, and finance coordination across multiple APAC entities.

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The ideal candidate should have experience working in the staffing, recruitment, professional services, or contingent workforce industry, where payroll and client billing are driven by employee/contractor timesheets.

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Key Responsibilities

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1. APAC Payroll Processing

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- Manage end-to-end payroll processing for employees and contractors across assigned APAC countries.
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- Coordinate payroll inputs including new hires, terminations, salary changes, bonuses, incentives, overtime, allowances, deductions, leave, reimbursements, and other payroll adjustments.
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- Review and validate payroll data before submission to local payroll vendors or internal payroll systems.
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- Coordinate with local payroll providers and internal HR/Finance teams to ensure payroll is processed accurately and on time.
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- Review payroll registers and variance reports before payroll approval.
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- Ensure employees are paid according to the applicable payroll calendar and local requirements.
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- Coordinate statutory payroll-related payments and filings with local vendors/teams.
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- Maintain payroll records and supporting documentation for audit and compliance purposes.
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- Perform post-payroll reconciliation between payroll registers, bank payments, and accounting records.
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2. Timesheet Management & Review

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- Review employee and contractor timesheets for completeness and accuracy.
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- Validate regular hours, overtime, holidays, leave, and other billable/non-billable hours before payroll processing.
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- Ensure timesheets have appropriate client/manager approvals.
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- Follow up with employees, recruiters, account managers, and client teams for missing or incorrect timesheets.
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- Identify discrepancies between employee timesheets, payroll hours, and client-billable hours.
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- Maintain effective controls to prevent duplicate, incorrect, or unauthorized payments.
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- Ensure approved hours are processed within established payroll cut-off timelines.
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3. Payroll & Finance Reconciliation

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- Reconcile payroll payments with payroll registers and bank transactions.
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- Reconcile payroll expenses, employee deductions, statutory liabilities, and related balance-sheet accounts.
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- Reconcile client billing against approved timesheets and payroll records.
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- Identify and investigate differences between payroll, billing, AR, AP, bank, and GL records.
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- Prepare payroll journals and supporting schedules for accounting entries.
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- Support month-end, quarter-end, and year-end financial close activities.
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- Maintain supporting schedules for payroll accruals, outstanding liabilities, and other finance-related balances.
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4. APAC Compliance & Coordination

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- Coordinate with payroll vendors, tax consultants, accounting firms, banks, and other service providers across APAC.
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- Support compliance with applicable payroll, tax, social security, provident fund, pension, and employment-related requirements.
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- Maintain country-specific payroll calendars and statutory payment deadlines.




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- Support employee onboarding and termination activities from a payroll and finance perspective.
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- Assist with payroll, financial, statutory, and internal audits.
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- Maintain organized documentation and audit trails for payroll and finance transactions.
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Required Qualifications

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- Bachelor‘s degree in Accounting, Finance, Commerce, Business Administration, or a related field.
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- Approximately 5–8+ years of relevant experience in payroll, finance operations, accounting, or shared services.
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- Prior experience in the staffing/recruitment/contingent workforce industry is strongly preferred.
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- Experience handling payroll and finance operations across multiple APAC countries is highly desirable.
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- Strong understanding of the relationship between timesheets → payroll → client billing → AR collection in a staffing workplace.
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- Working knowledge of accounts payable, accounts receivable, payroll reconciliation, and general accounting principles.
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- Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, and reconciliation of large datasets.
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- Experience working with ERP/accounting, payroll, ATS, VMS, or workforce-management systems.
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- Strong attention to detail and ability to work with strict payroll and payment deadlines.
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- Good written and verbal communication skills.
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Key Performance Indicators (KPIs)

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Performance may be measured against:

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- Payroll accuracy and on-time completion
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- Percentage of timesheets received and validated before payroll cut-off
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- Billing accuracy and timely invoice submission
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- Reduction in outstanding AR and overdue invoices
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- Timely vendor and statutory payments
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- Number and value of payroll/billing corrections
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- Timely completion of payroll and finance reconciliations
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- Month-end close accuracy
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- Compliance with internal controls and audit requirements
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- Resolution time for employee, vendor, and client queries
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📌 APAC Payroll & Finance Operations (Noida)
🏢 eTeam
📍 Noida