JOB DESCRIPTIONFront Desk & Admin Executive

Company: Healthvadi – Ayurveda, Panchakarma & Holistic Wellness
Location: Noida, Uttar Pradesh
Employment Type: Full-time
Department: Centre Operations & Patient Coordination

About Healthvadi

Healthvadi is a wellness centre focused on Ayurveda, Panchakarma, natural healing, and structured lifestyle correction programs. We aim to provide every patient with a professional, organised, and seamless healthcare experience.

Role Overview

We are looking for a responsible, organised, and patient-friendly Front Desk & Admin Executive to manage reception, patient appointments, billing coordination, daily administration, and basic inventory records.

Key Responsibilities

1. Front Desk & Patient Management

- Welcome patients and visitors professionally.
- Manage patient registration, appointments, and check-ins.
- Coordinate with doctors and therapists to ensure smooth patient flow.
- Manage waiting time and keep patients informed about delays.
- Schedule follow-up visits and remind patients about appointments.

2. Billing & Records

- Prepare bills, record payments, and maintain daily cash/payment records.
- Maintain accurate patient details and visit records in the centre’s software or prescribed sheets.
- Coordinate with the sales and telecalling team regarding appointments and patient follow-ups.
- Maintain confidentiality of patient information.

3. Administration

- Manage daily reception activities, calls, messages, and basic documentation.
- Ensure the reception and waiting area remain clean, organised,



and professional.
- Maintain daily reports and share operational updates with the management.
- Coordinate with doctors, therapists, and other team members.

4. Inventory Management

- Maintain stock records for medicines, oils, therapy materials, towels, linen, and consumables.
- Track stock usage, low-stock items, and expiry dates.
- Inform management about purchase and replenishment requirements.
- Ensure proper storage and organised inventory records.

Candidate Requirements

- Graduate preferred.
- 1–3 years of experience in front desk, administration, or patient coordination.
- Healthcare, Ayurveda, clinic, or wellness-centre experience preferred.
- Basic computer skills, Excel/Google Sheets, billing, and data entry.
- Good communication skills in Hindi; working knowledge of English preferred.
- Organised, punctual, responsible, and comfortable coordinating with multiple departments.
- Professional behaviour and respect for patient confidentiality.

Key Performance Expectations

- Accurate patient registration and billing records.
- Smooth appointment scheduling and patient coordination.
- Timely follow-up reminders and daily reporting.
- Updated inventory and expiry records.
- Qualified patient experience and disciplined reception management.

Application

Interested candidates may share their CV, relevant experience, current salary, and expected salary.

Healthvadi | Ayurveda • Panchakarma • Holistic Wellness

Pay: ₹10,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Front Desk & Admin Executive (Noida)
🏢 HealthVadi
📍 Noida