- IT Hardware Procurement: Manage the procurement of IT hardware, including laptops, desktops, servers, monitors, printers, networking devices, routers, switches, storage devices, and computer accessories as per business requirements.
- Vendor Management: Identify, evaluate, and maintain relationships with authorized IT hardware distributors, OEMs, suppliers, and resellers to ensure competitive pricing and reliable product availability.
- Price Negotiation: Obtain and compare quotations from multiple vendors, negotiate prices, discounts, warranty terms, credit periods, and delivery schedules to optimize procurement costs.
- Product Research and Comparison: Compare hardware specifications, models, configurations, brands, compatibility, and pricing to ensure that purchased products meet technical and business requirements.
- Purchase Order Management: Prepare and issue purchase orders after obtaining the necessary approvals, and ensure that orders are processed accurately and on time.
- Order Tracking and Delivery Coordination: Follow up with vendors regarding order confirmation, stock availability, dispatch, shipment tracking, and timely delivery of IT hardware.
- Inventory Coordination: Coordinate with the IT, warehouse, and inventory teams to maintain appropriate stock levels and ensure the availability of hardware and accessories as required.
- Warranty and AMC Management: Track product warranties, extended warranties, Annual Maintenance Contracts (AMCs), and vendor support agreements. Coordinate warranty claims, replacements, and repairs when required.
- Invoice and Payment Coordination: Verify vendor invoices, purchase orders, delivery challans, and warranty documents, and coordinate with the accounts department for payment processing.
- Documentation and Record Keeping: Maintain accurate records of quotations,



purchase orders, invoices, delivery details, serial numbers, model numbers, warranty information, and vendor details.
- Coordination with the IT Team: Work closely with the IT department to understand hardware requirements, technical specifications, compatibility needs, upgrade requirements, and replacement requests.
- Quality and Authenticity Verification: Ensure that procured hardware is genuine, meets the specified technical requirements, and is sourced through reliable or authorized channels wherever applicable.
- Cost Control and Budget Management: Monitor hardware prices, identify cost-saving opportunities, compare vendor offers, and ensure purchases remain within approved budgets.
- Asset and Serial Number Tracking: Coordinate with the IT or asset management team to ensure that purchased hardware is properly recorded, tagged, and documented for asset tracking.
- Vendor Performance Management: Evaluate suppliers based on pricing, product quality, delivery timelines, warranty support, after-sales service, and responsiveness.
- Replacement and Return Management: Coordinate with vendors for defective, damaged, incorrect, or incompatible products and arrange replacements, returns, or credit notes as applicable.
- Market Research: Stay updated on IT hardware pricing, product availability, current models, technology trends, and vendor offers to support informed purchasing decisions.
- MIS and Reporting: Prepare periodic reports on hardware purchases, pending orders, procurement costs, vendor comparisons, stock availability, and warranty status.
- Policy Compliance: Ensure all procurement activities follow company purchasing policies, approval workflows, documentation standards, and applicable compliance requirements.

Pay: ₹10,000.00 - ₹38,000.00 per month

Work Location: In person

📌 Purchase Executive (Faridabad)
🏢 Kalpvraksh Technology
📍 Faridabad