Company: Prama Instruments Pvt Ltd
Location: Rabale MIDC, Navi Mumbai
Department: Projects / Operations
Designation: Project Coordinator
Experience: 2–5 Years
Employment Type: Full-Time
Qualification: Diploma / B.E. / B.Tech in Mechanical Engineering or related field

About the Role

We are looking for a proactive and organized Project Coordinator to coordinate and execute projects from order confirmation through planning, production, inspection, dispatch, installation, commissioning, and final project closure. The candidate will coordinate closely with Project, Production, Purchase, Quality, Sales, Stores, and Accounts teams to ensure timely and smooth project execution as per customer requirements.

Key Responsibilities1. Project Planning & Coordination

- Coordinate project activities from order receipt to final completion.
- Prepare project execution schedules, activity plans, and milestone trackers.
- Define activity-wise timelines and monitor progress against the planned schedule.
- Coordinate with various departments to ensure timely completion of project activities.
- Conduct regular project follow-ups and prepare project status reports.
- Identify project delays, bottlenecks, and dependencies and escalate them to the Project Manager/Management.

2. Project Execution

- Take responsibility for day-to-day coordination and monitoring of project execution activities.
- Ensure project activities are executed according to approved drawings, specifications, work orders, and customer requirements.
- Coordinate with Production/Assembly for manufacturing and assembly activities as per project schedule.
- Coordinate with Purchase and Stores for timely procurement and availability of project materials.
- Follow up on fabrication, machining, assembly, testing, inspection, and other project-related activities.
- Monitor actual project progress against planned timelines and update project trackers.
- Ensure proper allocation and availability of required resources, materials, manpower, and technical support.
- Coordinate with the Quality Department for stage-wise and final inspection.
- Ensure all project deliverables are completed before dispatch.
- Coordinate with logistics/dispatch teams for safe and timely delivery of project equipment/material.
- Coordinate with customers for delivery schedules,



site readiness, installation requirements, and project-related communication.
- Support and coordinate installation, commissioning, testing, and site execution activities, wherever applicable.
- Follow up for site issues, technical observations, pending activities, and customer requirements until closure.
- Ensure project handover is completed with all required documents and approvals.
- Maintain proper records of project execution, changes, delays, approvals, inspections, and completion status.

3. Cross-Functional Coordination

- Coordinate effectively with Sales, Design, Engineering, Production, Purchase, Quality, Stores, Accounts, and Dispatch teams.
- Conduct project review meetings and circulate MOM/action points.
- Follow up with responsible team members for closure of pending activities.
- Ensure timely communication of project changes and customer requirements to concerned departments.

4. Material & Production Follow-Up

- Prepare and monitor project-wise material requirements.
- Follow up on purchase orders and supplier deliveries.
- Monitor material shortages and coordinate for timely resolution.
- Track production and assembly progress.
- Highlight any material, manpower, or production constraints affecting project timelines.

5. Quality & Inspection

- Coordinate internal inspection and customer inspection activities.
- Ensure project work is carried out as per approved specifications and quality requirements.
- Follow up on inspection observations, deviations, and corrective actions.
- Ensure inspection reports and quality documents are completed before dispatch.

6. Dispatch, Installation & Commissioning

- Coordinate project-wise packing and dispatch activities.
- Ensure dispatch documentation is complete.
- Coordinate with logistics teams for delivery schedules.
- Coordinate installation and commissioning activities at customer sites, wherever applicable.




- Maintain installation/commissioning reports and follow up on pending site activities.
- Coordinate final handover and project closure with the customer.

7. Project Documentation & MIS

- Maintain project-wise documentation and records.
- Prepare daily/weekly/monthly project progress reports.
- Maintain project trackers, schedules, MOMs, action trackers, and pending activity reports.
- Maintain customer correspondence, approvals, drawings, inspection reports, dispatch documents, and handover records.
- Provide regular project status updates to the Project Manager / Management.

Required Skills

- Strong project coordination and execution skills.
- Good knowledge of engineering/manufacturing processes.
- Strong follow-up and communication skills.
- Valuable knowledge of MS Excel, Word, PowerPoint, and Email.
- Ability to prepare project schedules, trackers, and MIS reports.
- Good understanding of drawings, specifications, BOMs, and technical documentation.
- Ability to coordinate multiple projects and activities simultaneously.
- Strong problem-solving and time-management skills.
- Ability to work under pressure and meet project deadlines.
- Willingness to travel to customer sites, if required.

Preferred Industry Experience

Candidates with experience in Engineering, Manufacturing, Industrial Equipment, Instrumentation, R&D;, Oil & Gas, Pharma, Clinical, Laboratory, or similar technical industries will be preferred.

Key Performance Indicators (KPI)

- Timely execution and completion of projects.
- Achievement of project milestones as per planned schedule.
- Effective coordination between departments.
- Timely material and production follow-up.
- Reduction in project delays and pending activities.
- Timely completion of inspection, dispatch, installation, and commissioning.
- Accuracy and timely submission of project reports.
- Proper project documentation and handover.
- Effective resolution and closure of project-related issues.
- Customer coordination and satisfaction.

Reporting To

Project Manager / Head – Projects / Management

Company Location

Prama Instruments Pvt Ltd
R-80, Rabale MIDC, Navi Mumbai – 400701

Can Connect to +91-XXXXXXXXXX

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Project Coordinator (Navi Mumbai)
🏢 Prama Instruments
📍 Navi Mumbai