Job Description – Tender Coordinator

Position: Tender Coordinator
Experience: 5+ Years
Location: Pune
Work Mode: Work From Office

Job Summary

We are looking for an experienced and detail-oriented Tender Coordinator with 5+ years of experience in handling and submitting government tenders. The candidate should have hands-on experience in identifying suitable tender opportunities, preparing tender documentation, filling and submitting bids, and coordinating with internal departments to ensure timely and accurate submissions.

Key Responsibilities

- Identify and track relevant government tender opportunities through portals such as GeM (Government e-Marketplace), CPPP (Central Public Procurement Portal), and state government e-tendering portals.
- Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission deadlines.
- Prepare, fill, compile, and submit government tenders and bids within the specified timelines.
- Manage end-to-end tender documentation, including technical bids, financial bids, compliance documents, declarations, affidavits, and supporting certificates.
- Coordinate with internal teams such as Sales, Finance, Technical, Legal, and Management to collect the required information and documents.
- Ensure compliance with tender requirements, government procurement guidelines, and submission procedures.
- Handle online tender submissions, including document uploads, digital signatures, and EMD (Earnest Money Deposit) or bid security requirements, wherever applicable.
- Maintain records of submitted tenders, bid status, results, deadlines, and follow-up activities.
- Monitor tender corrigenda, amendments, pre-bid queries, and deadline extensions.
- Prepare tender checklists and ensure all mandatory documents are complete before submission.
- Coordinate for post-bid clarifications, technical evaluations, negotiations, and other tender-related communications.




- Assist in the preparation and submission of performance bank guarantees, security deposits, and other post-award documents, wherever applicable.
- Maintain a database of tender opportunities, participation history, and outcomes.
- Ensure the confidentiality and accuracy of all commercial and tender-related information.

Required Skills

- Minimum 5+ years of hands-on experience in government tender preparation, filling, and submission.
- Practical experience with GeM, CPPP, and relevant state government e-procurement portals.
- Strong knowledge of government tender procedures, bid documentation, eligibility requirements, and compliance.
- Experience in preparing technical and financial bids.
- Familiarity with EMD, tender fees, bank guarantees, digital signatures (DSC), and related documentation.
- Proficiency in MS Excel, MS Word, PDF tools, and online tendering portals.
- Excellent documentation, coordination, communication, and follow-up skills.
- Solid attention to detail and ability to manage multiple tenders and deadlines simultaneously.

Educational Qualifications

- Bachelor's degree in Commerce, Business Administration, Finance, or a related field.
- Relevant experience in government tendering and procurement will be given preference.

Preferred Qualifications

- Experience handling tenders for IT services, software solutions, technology products, or IT infrastructure will be an added advantage.
- Prior experience coordinating with government departments, public sector undertakings (PSUs), and government procurement authorities.
- Ability to independently manage the complete tender lifecycle, from opportunity identification to bid submission and post-submission follow-up.

Key Competencies

- Tender management and bid coordination
- Government procurement compliance
- Document preparation and verification
- Deadline management and multitasking
- Cross-functional coordination
- Problem-solving and attention to detail

Location: Pune
Experience Required: 5+ Years

Pay: ₹156,000.00 - ₹400,000.00 per year

Work Location: In person

📌 Tender Co-Ordinator (Pune)
🏢 innover systems
📍 Pune