Job Description

Job Purpose

Reporting to the Global Onboarding Manager, the HR Administrator is responsible for providing centralised, standardised, scalable and service-oriented HR support across multiple business units, functions and geographies within Talent Acquisition Operations and Onboarding, ensuring accurate process execution, excellent stakeholder service, and a consistent employee and candidate experience within the Shared Services model.

The role acts as a central point of coordination, ensuring the timely and accurate execution of HR processes, maintaining data integrity, supporting service level agreements (SLAs), and delivering a consistent experience for candidates, new hires, employees, recruiters and HR stakeholders. The role also ensures compliance with company policies, maintains confidentiality, and provides effective operational support.

We are looking for someone who takes pride in delivering high-quality work and understands that great administration is about more than completing tasks. The successful candidate will be detail-oriented, proactive and committed to following processes while demonstrating curiosity, ownership and a continuous improvement mindset. They will confidently identify errors, question processes where appropriate, and seek opportunities to improve efficiency and service quality. They will understand the wider impact of their work, maintain high standards of accuracy, and effectively manage changing priorities in a quick-paced environment.





If you are looking for a role where you can truly make a positive impact, take ownership, and champion an exceptional candidate and employee experience, this could be the role for you.

Responsibilities:

- Oversee daily HR operations and provide end-to-end HR support (Offer & Contract Management, Onboarding Administration, Medical checks, Background Verification Checks, Data Administration, other Employee Life Cycle Activities)
- Provide first-level support to employees/ on HR-related queries.
- Support background verification processes for various countries; track BGV status and provide timely follow ups until BGV completion; ensuring data accuracy, effective reporting, and a seamless flow of candidate information.
- Assist in the coordination of new joiners and provide onboarding & administration support involve hiring.
- Maintain employee records in a human resources information system, trackers so that information is timely, accurate, and secure.
- Delivering services against defined SLAs, KPIs, and quality standards.
- Support continuous improvement initiatives in Shared service area
- Prepare reports, and statistical summaries related to HR metrics.
- Liaising & acting as a coordination bridge between employees, candidates, managers, HRBPs, TA, Payroll, IT, specialist HR teams and other external agencies (i.e. third-party vendors)
- Maintaining strong data integrity, compliance, and audit readiness.
- Supporting adhoc projects, continuous improvement through automation, workflow optimization, and root-cause analysis.

📌 HR Administrator (Pune)
🏢 Smiths Group
📍 Pune